Job description
Vapi (/ˈVɑːpi/):
- Voice AI that resolves, not transfers
- Powering 1 billion calls for companies like Amazon Ring, Intuit, Service. Titan, and New York Life
- Trusted by 1 million developers building the future of voice agents
- Backed by Peak XV, Bessemer, Kleiner Perkins, M12, Y Combinator, and more with $72M raised
- Try talking to Vapi now! https://vapi.ai/ VAPI (/ˈVⱭːPI/):
- Voice AI that resolves, not transfers
- Powering 1 billion calls for companies like Amazon Ring, Intuit, Service. Titan, and New York Life
- Trusted by 1 million developers building the future of voice agents
- Backed by Peak XV, Bessemer, Kleiner Perkins, M12, Y Combinator, and more with $72M raised
- Try talking to Vapi now! https://vapi.ai/ WHY WE’RE HIRING THIS ROLE:
- We're looking for an exceptional Executive Assistant to support our CFO and Finance organization while also providing calendaring and ad hoc support to our VP of Sales. This is a high-trust, high-impact role for someone who thrives on creating order from chaos, anticipating needs before they arise, and helping executives operate at their highest level. You'll be a force multiplier across Finance, working with leaders, board members, investors, and cross-functional teams while handling highly confidential information with discretion. WHAT YOU’LL DO: - 30 Day:
- Learn the priorities, operating rhythms, and communication styles of the CFO and VP of Sales. Take ownership of calendars, scheduling, travel, and meeting logistics.
- Build relationships across Finance and key cross-functional partners. - 60 Day:
- Independently manage complex calendars, travel, expenses, and executive communications.
- Coordinate leadership meetings, board logistics, investor meetings, and Finance planning cycles.
- Own operational processes that keep the Finance organization running smoothly. - 90 Day:
- Become a trusted partner who proactively identifies problems, removes friction, and keeps priorities moving.
- Drive cross-functional projects, improve operational workflows, and ensure nothing falls through the cracks.
- Serve as the connective tissue across Finance, GTM, and executive leadership.
WHO YOU ARE
- 3+ years supporting VP-level or executive leaders, ideally in a fast-paced startup.
- Exceptionally organized, proactive, and calm under pressure.
- Exercises outstanding judgment and discretion with confidential information.
- Strong written and verbal communicator.
- Comfortable with Google Workspace, Slack, Notion, Docu. Sign, and AI productivity tools.
- Thrives in fast-moving environments where priorities shift quickly.
- Takes ownership, follows through, and enjoys making executives and teams more effective. HOW WE WORK:
- Build something worthy of love
- Craft matters. We aim to build products and experiences customers genuinely love, not just tolerate.
- Commit and follow through
- We finish what we start and build trust by being people others can count on.
- Why not today?
- We value urgency and momentum. The fastest path to customer value usually wins.
- Seek raw input
- We go directly to customers, data, and teammates instead of relying on summaries or assumptions.
- It’s our problem
- We operate as one team. We share credit, own mistakes together, and support each other when things get hard.
- Be direct and kind
- We give feedback clearly, respectfully, and without delay. WHY VAPI:
- Generational impact: Build the human interface for every business
- Ownership culture: Many of us are previous founders
- Kind team: The founders, Jordan and Nikhil, are Canadians
- Tier-1 Investors: YC, KP seed, Bessemer Series A WHAT WE OFFER:
- Real stake: We offer a competitive salary and excellent equity ownership
- Comprehensive health coverage: medical, dental, and vision plans
- Team love: We love hanging out, and we do quarterly off-sites
- Flexible time off: take what you need
- More: catered meals, transportation, gym, and a $10k annual L&D budget