Job description
Key Accountabilities Assist with the effective and timely financial management and financial reporting of projects; Provide support to all facets of commercial performance to the business; Monitor and adhere to SJ Group policies, procedures, systems and controls for all financial processes; Build and maintain effective relationships with internal and external stakeholders.
Key Accountability 1 : Assist with the effective and timely financial management and financial reporting of projects. Key Activities: Support project teams with project financial budgeting and project planning activities; Assist with the review, analyse and report on month-end project performance data and support completion of monthly reviews; Assist with the creation of new projects including policy compliance; and the recognition; Assist with analysis of projects including financial performance, cost allocation, earned value and scenario analysis; Deliver lock-up management including the oversight of preparation of invoices and supporting information within the time frame required by the contract or client as directed; Assist project employees with the provision of financial information to meet project requirements including charge rules, calculations and cost data; Support Major Projects, Joint Ventures and Alliances including cost monitoring and consolidation, invoicing and cash flow management, and general financial support and audits as directed.
Key Outcomes: Projects comply with commercial requirements; Accurate and timely delivery of month end analysis and reporting; Team members understand and utilise systems and tools effectively for project tasks; Projects comply with internal financial processes; Commercial risks from new projects are communicated within the business to appropriate management level; Project analysis completed in timely manner with outcomes meeting stakeholder requirements; Major Projects, Joint Ventures and Alliances are appropriately reviewed, monitored and communicated to ensure financial outcomes are known; Lockup is managed to maximise cash flow; Financial/contractual risks from projects are minimised; Joint Venture and Alliances are compliant; Audit outcomes are highlighted and resolved accurately within required time frames; Governance is effective, and audits are completed to mitigate and minimise relevant risks.
Key Accountability 2: Provide support to all facets of commercial performance to the business. Key Activities: Assist with the training for team members in the use of the financial system and tools related to project finance management; Contribute to finance training to all new starters and those who request training; Assist with any financial system and tools initiatives and rollouts as directed; Assist with queries referred to the Finance team including project planning, monthly reviews, accounts payable, accounts receivable and general finance duties; Provide necessary support to enable achievement of the region’s financial targets through sound financial governance; Assist with new business integration management through due diligence and operational enhancement of subsidiary businesses as directed.
Key Outcomes: Team members receive appropriate support in utilisation of financial systems and tools; Team members receive appropriate support in utilisation of financial systems and tools; Financial system initiatives and roll out are co-ordinated and implemented nationally; Queries are resolved in a timely manner to the required outcome.
Key Accountability 3: Monitor and adhere to SJ Group policies, procedures, systems and controls for all financial processes. Key Activities: Provide support to the Regonal Finance team with key business initiatives and focus areas within area of specialism; Comply with SMEC finance policies and procedures including the maintenance of adequate records; Obtain appropriate authorisations under the Instrument of Delegation; Interaction with all levels within the business; Attend required meetings with key internal clients and stakeholders; Input, as appropriate to opportunity management, project management, monthly reviews in liaison with relevant stakeholders.
Key Outcomes: Activities are aligned with business goals and business strategy objectives; Quality and integrity of data maintained and zero non-compliances on financial processes; Instrument of Delegation is strictly followed; Timely resolution of issues to the satisfaction of key internal stakeholders; Timely and effective communication of key financial information; Timely and accurate financial reporting.
Key Accountability 4: Build and maintain effective relationships with internal and external stakeholders. Key Activities: Develop and maintain client focus and relationships with internal and external clients and stakeholders; Provide high level customer service through the delivery of innovative and timely solutions; Communicate professionally and appropriately with stakeholders; Undertake assigned tasks and project activities in line with policies and procedures; Communicate with colleagues and industry contacts to establish professional networks and develop industry awareness; Provide clear and effective communication and consultation with internal and external stakeholders; Clarify issues and needs of internal clients and stakeholders to enable the development of suitable solutions that meet business needs; Adopt a collaborative approach by listening to and valuing other’s contributions and recognise when it is appropriate to seek assistance.
Key Outcomes: Effective and productive relationships are maintained and stakeholder feedback is positive; Work is completed in line with stakeholder specifications and business needs; Work is completed in a collaborative, proactive and constructive manner; Communications and relationships are effective and respectful; Professional networks are established and maintained; Assistance is sought and offered when required.
At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!