Bid and Commercial Operations Executive

The Bid and Commercial Operations Executive is responsible for leading the end-to-end Business Development, Bid, and Tender proposal processes for the ICE Business. This role collaborates with global internal stakeholders to gather critical information and deliver compelling, compliant, and high-quality proposals. The position plays a key role in driving business success through expertly crafted bids that highlight the company’s innovation, technical strengths, and alignment with client requirements.

Essential Job Duties and Responsibilities Manage the full proposal and tender lifecycle for ICE technical services opportunities, from receipt of enquiry through final submission. This includes: Reviewing client requirements Coordinating with technical and commercial stakeholders Planning submission timelines Ensuring high-quality and compliant deliverables Coordinate the development of tailored technical and commercial proposals that accurately reflect ICE’s specialist service offerings, technical methodologies, delivery models, and project execution strategies.

Work closely with ICE technical, operational, and commercial leads to gather, structure, and present: Technical input Execution narratives Resource plans Methodologies Case studies Supporting documentation required for proposal submissions Apply Brunel bid management processes, governance standards, and templates while adapting outputs to suit the technical and bespoke nature of ICE’s project solutions and service offerings.

Maintain accurate tracking and administration of all pre-bid opportunities within Brunel Sales. Hub, ensuring: Pipeline data Opportunity status Pursuit information are current, compliant, and aligned with internal reporting requirements. Maintain accurate post-award and commercial records within Brunel Mercury, including: Purchase orders Placements Project setup data Associated tracking to support project conversion and business reporting.

Implement and maintain robust document control practices for all bid, proposal, and commercial support documentation, including: Version control Audit trails Submission registers Secure document management Support the continuous development and maintenance of ICE proposal collateral, including: Technical content libraries Case studies CV databases Standard response templates to improve proposal quality and efficiency.

Collaborate with Brunel regional and global bid/commercial teams to ensure alignment with: Corporate standards Governance Branding Best practices while representing the specialist requirements of ICE’s technical services model. Proactively support ICE management with: Reporting Pipeline reviews Workload forecasting Process improvement initiatives related to bids, proposals, and commercial operations.

Cooperate with Brunel headquarters and global offices on: Technical bid support Opportunity coordination Information requests where ICE specialist capability is relevant to broader business pursuits. Undertake additional ad-hoc duties as required to support ICE business operations, proposals, and commercial activities.

Requirements

Bachelor’s degree in Engineering, Commerce, Finance, Law, Language, or a related field preferred Minimum of 5 years of relevant sales or bid management experience in an engineering or international environment preferred Proficient in English with excellent verbal and written communication skills Strong grasp of grammar and language conventions Sound knowledge of procurement regulations Experience in writing tender documents, including: Creating clear and persuasive proposals Meeting client requirements Presenting information effectively Excellent English communication skills, both written and spoken Strong attention to detail with an organized and analytical mindset Excellent prioritization and time management skills Ability to manage multiple concurrent projects and meet deadlines Strong interpersonal and communication skills Ability to work independently while also collaborating effectively within a team Proactive, adaptable, and possesses a positive “Can Do” attitude Ethical, trustworthy, and reliable Proficient in Microsoft Office tools; knowledge of Power BI is an advantage Ability to quickly adapt to new software and tools