Admin & Facilities Executive

Role Summary

The Admin & Facilities Executive is responsible for managing the daily administrative operations of the organization, including facility management, office maintenance, utility bill management, vehicle administration, and property-related activities. The role ensures smooth functioning of office infrastructure, proper maintenance of company assets, and coordination of administrative services for the organization and management.

Key Roles & Responsibilities

1. Office Administration Handle day-to-day administrative activities to ensure smooth office operations. Coordinate with internal departments for administrative support and requirements.
2. Utility & Expense Management Maintain records of electricity bills, property tax, society charges, and other utility expenses. Ensure timely settlement and payment of all administrative bills.
3. Vehicle Management Monitor and control vehicle in and out movement. Manage vehicle repair, maintenance, and servicing schedules. Handle petroleum product indent and fuel expense records.
4. Housekeeping & Office Maintenance Monitor cleanliness and hygiene of office premises. Prepare additional cleaning schedules when required. Regularly check compliance with housekeeping and office boy checklists. Identify and report unusual wear and tear of furniture, fixtures, or missing items.
5. Daily Operational Monitoring Conduct daily checklist inspections for pantry, housekeeping, and vehicle maintenance. Ensure all administrative services are functioning effectively.
6. Employee Welfare Activities Organize office welfare activities for employees as planned by management. Support initiatives that improve workplace environment and employee engagement.
7. Property & Rental Management Collect monthly rent for Shri Krupa cot basis accommodation. Collect monthly rental income from other rental properties. Maintain rental agreements and renew them annually. Manage property records including maintenance charges, property tax, and related documentation.
8. Directors’ Residential Administration Handle administrative work related to Directors’ residences, including maintenance coordination and required services.
9. Property Maintenance & Leasing Coordinate renting of company properties. Maintain records of property tax, maintenance charges, and lease agreements. Ensure properties are properly maintained and managed.