Job description
Job Title: Site Administrator Reporting to: Project Manager Business Unit: GGP Transmission (WRRE Project – Nottingham) _____________________________________________________________________________ Purpose of the Position: The key function of this role is to ensure the efficient, daily operation of a construction site by managing documentation, co-ordinating workflows, and enforcing compliance.
The successful candidate will handle project logistics, maintaining records, controlling document revisions, and acting as a central liaison between contractors, staff, and management teams. ____________________________________________________________________________ Responsibilities & Duties: Including but not limited to the following:
- Maintaining, tracking, and updating all project documentation, site registers, and technical drawings.
- Supporting daily operations, scheduling site visits, booking deliveries, and organising meetings.
- Ensuring work complies with safety regulations, building codes, and company policies.
- Managing site resources, ordering materials, and overseeing general office administration.
- Preparing weekly and monthly reports on project progress for stakeholders. __________________________________________________________________________ Governance: Interfaces and relationships with key stakeholders:
- Project managers & site managers
- Engineering team
- Construction team
- Clients
- Suppliers & vendors
- Official bodies for health & safety compliance. __________________________________________________________________________ Person Specification Qualifications and experience
- Minimum of 5 GCSEs at A*-C to include English and Maths.
- Minimum of 1 years’ experience in a similar administrative role, preferably within construction, engineering, or another busy project-based environment.
- High proficiency in Microsoft Office (including Word, Excel, Outlook) and experience with construction management software (e.g. IMS)
- Strong document control, invoice processing, and records management skills (permits, contracts, site plans).
- Excellent verbal and written communication for liaising with site managers, contractors, and clients.
- Strong multitasking skills to manage multiple projects, schedules, and priorities simultaneously.
- Basic understanding of construction processes, terminology, and safety regulations. __________________________________________________________________________ Values In line with Omexom’s values, the jobholder must possess the following qualities: Team Spirit & Generosity – able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance. Trust and Empowerment – enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally. Integrity and Responsibility – enjoy taking responsibility for their duties and managing these effectively to ensure efficient high quality results. Innovation & Entrepreneurship – continually strive to improve processes and introduce new initiatives to improve efficiency.