Executive Assistant to CEO

Black & Grey HR is looking for a highly organized and proactive Executive Assistant to support the CEO in managing priorities, tracking key action items, and ensuring timely closure of decisions and initiatives within a logistics/shipping environment. The role requires strong coordination, stakeholder management, follow-up, and communication skills to ensure smooth execution across all business functions.

Key Responsibilities

• Manage the CEO’s calendar, meetings, travel, and daily priorities.
• Prepare meeting agendas, presentations, MOMs, and track action items for closure.
• Maintain and monitor the CEO Business Action Tracker (BAT) with timelines and ownership.
• Coordinate with internal and external stakeholders to ensure timely execution and escalate delays when required.
• Draft professional emails, reports, memos, and presentations on behalf of the CEO.
• Act as a liaison between the CEO’s office, senior leadership, clients, and international partners.
• Manage confidential records, correspondence, and documentation.
• Handle administrative coordination including travel, visas, insurance claims, and networking activities.
• Provide weekly updates on pending actions, priorities, and closure status.

Requirements

• 5+ years’ experience as an Executive Assistant supporting senior leadership/CEO within the logistics or shipping industry is mandatory.
• Strong organizational, multitasking, and follow-up skills.
• Excellent communication and documentation abilities.
• Ability to manage confidential information with professionalism.
• Strong stakeholder management and coordination skills.
• Proficiency in MS Office, presentations, and reporting tools.

Benefits

• Attractive Salary + Benefits