Job description
Company: Lippincott Description: The Lippincott Executive Assistant Team provides partners with a wide range of support services including travel, meeting logistics , calendaring, and expense management. The team is as diverse as it is talented, and many of the team’s responsibilities are customized to fit specific partner needs.
As the gatekeepers of calendars and conference rooms, the Administrative Team understands that urgent matters arise, and they produce creative solutions to accommodate requests. They interface with clients, vendors, and employees daily. As an Executive Assistant, you serve as the “right-hand” to multiple high-level executives across the firm.
You’ll excel in this role if you can quickly identify priorities, anticipate upcoming needs, and stay consistently two steps ahead . Your ability to operate independently while maintaining close alignment with leadership priorities will be key to your success. T his is a remote position; however, candidates must be based in Mexico City In your day-to-day, you will provide : Partner s upport and s trategic a lignment: Provide strategic, day-to-day support to multiple Partners and Senior Partners, maintaining close communication, understanding their business goals, and proactively helping advance priorities.
Client and r elationship m anagement: Build and maintain strong relationships with clients and client EAs/teams; serve as a primary point of contact and ensure accurate , up-to-date client information in Salesforce. Calendar and t ime m anagement: Proactively manage complex calendars, anticipate scheduling needs, resolve conflicts, and recommend internal and external meetings (e.
g., prep, follow-ups, focus time) to optimize productivity. Meeting and e vent c oordination: Organize and coordinate client meetings, offsites, trainings, and team events, including agenda support, room bookings, catering, and AV/IT collaboration. Project and i nterview c oordination: Assist with scheduling and coordination for complex projects and external client interviews as needed.
Sales and p ipeline s upport: Track and maintain sales activity and pipeline data for each Senior Partner. Task and d eadline m anagement: Execute and manage to-do lists by prioritizing tasks and reminding Partners and Senior Partners of key deadlines. Operational and a dministrative s upport: Manage complex travel arrangements, oversee assigned calendars, submit weekly timesheets, and produce accurate and timely expense reports.
Firm k nowledge and c ontinuous i mprovement: Develop a strong understanding of Lippincott’s products and services; actively participate in team meetings and process-improvement initiatives. Team c ollaboration and c overage: Provide coverage and support for other assistants as needed and contribute to the overall effectiveness of the EA team.
What makes you a great candidate: Minimum 5 years of experience supporting high-level executives in a fast-paced environment ; Bachelor’s degree or equivalent professional experience Fluency in English, with strong written and verbal communication skills ; professional and calm under pressure Take initiative and actively identify ways to streamline processes for the Partners you support Strong problem-solving skills with the ability to anticipate and resolve issues before they arise ; s trategic thinker who can contribute to the development of departmental models Ability to multitask, prioritize competing demands, and stay organized in a fast-paced, demanding environment Actively participate in team meetings and projects to improve processes and enhance EA team performance Proficient in Microsoft Office Suite, particularly Outlook and PowerPoint Experience with Mac platforms is a plus Requirements: Possess unrestricted authorization to work in Mexico without the need for current or future visa sponsorship Submit an English version of your resume as part of your application About Lippincott Lippincott is a global brand, marketing and experience consultancy committed to helping companies address their most complex brand challenges.
Identifying fresh opportunities and realizing brand possibilities is our specialty. Since 1943, Lippincott has produced lasting, transformative impact for clients across a range of sectors. As part of the Oliver Wyman group, Lippincott brings high-caliber industry and operational insights into our work, blending a management consultancy’s strategic rigor with a proven legacy of design and creativity.
Who We Are, Together … We promote a culture of collaboration and performance through our three core values: We demand better , reach higher, and expect more of ourselves and our colleagues. We demonstrate gratitude, offer support, and embrace optimism every day. We celebrate debate, discussion, disagreement, and feedback, with an open mind to new ways of thinking and doing.
We act with passion, intention, and goodwill while building on and elevating everyone’s contributions and sharing in our collective success. In our pursuit to produce meaningful change, we want our people to feel heard, respected and valued through our words and actions – goals we can only achieve with a sustained commitment to inclusion and belonging.
We seek the best and brightest ideas from a variety of backgrounds and experiences because we know that’s what it takes to continuously push the boundaries, solve our clients’ most complex challenges, and foster an inspiring culture of rigorous creativity. We celebrate and leverage our differences and our commonalities so everyone feels safe, supported and encouraged to be wide open, to say “yes, and!
” and to demand better of ourselves and one another. We aspire to be positive role models for inclusion at an individual level, corporate level, and societal level. Lippincott is an Equal Opportunity Employer. All employment decisions at Lippincott are based on business needs, job requirements and individual qualifications without regard to race, national origin, age, religion or belief, sex, sexual orientation, gender identity, veteran or disability status or any other status protected by the laws or regulations in locations where we operate .
We are committed to promoting a workplace that we are all proud to be a part of. #Lippincott Marsh (NYSE: MRSH) is a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $24 billion and more than 90,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective.
For more information, visit corporate.marsh.com, or follow us on LinkedIn and X. Marsh is committed to creating a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law.