Administrative Assistant

Infinit-O is the trusted, customer-centric, and sustainable leader in Business Process Optimization. We empower finance and healthcare organizations to thrive in a digital-first world by combining specialized industry expertise and innovative technology for 20 years. We navigate complex industry landscapes to drive transformative outcomes, helping businesses streamline operations, enhance customer experience, and achieve sustainable growth backed by a world-class Net Promoter Score of 75. Our approach combines operational efficiency with a human-centered ethos, ensuring sustainable value creation for our clients and team members. As a Certified B Corporation, Infinit-O is committed to the highest standards of social and environmental performance, accountability, and transparency. We embed these values into every aspect of our operations—aligning business success with a positive impact on our clients, people, and communities. Our commitment to Diversity, Equity, and Inclusion (DEI) is integral to our mission. We believe that building inclusive, equitable teams is not only the right thing to do—it is also essential for driving innovation and better business outcomes. We actively promote equal opportunity through inclusive hiring practices, continuous learning programs, and regular equity assessments to ensure a fair and empowering workplace for all.

Key Responsibilities

Administrative Assistant for Facilities Seeking a detail-oriented Administrative Assistant to handle sublease rent invoices and collections, manage Certificates of Insurance (COI), and coordinate with insurance partners to obtain insurance certificate documents as needed.

Responsibilities

Prepare and send rent invoices Manage collections: including tracking payments, following up on overdue accounts, and sending reminders Handle and provide COI documentation as requested Perform other duties as assigned Enter Facilities Tickets based on GMG Safety Reports Requirements Qualifications Collections or invoicing experience preferred Strong organizational and communication skills Ability to work independently and manage deadlines Experience :0-2 years