Accounts Payable Specialist

Infinit-O is the trusted, customer-centric, and sustainable leader in Business Process Optimization. We empower finance and healthcare organizations to thrive in a digital-first world by combining specialized industry expertise and innovative technology for 20 years. We navigate complex industry landscapes to drive transformative outcomes, helping businesses streamline operations, enhance customer experience, and achieve sustainable growth backed by a world-class Net Promoter Score of 75. Our approach combines operational efficiency with a human-centered ethos, ensuring sustainable value creation for our clients and team members. As a Certified B Corporation, Infinit-O is committed to the highest standards of social and environmental performance, accountability, and transparency. We embed these values into every aspect of our operations—aligning business success with a positive impact on our clients, people, and communities. Our commitment to Diversity, Equity, and Inclusion (DEI) is integral to our mission. We believe that building inclusive, equitable teams is not only the right thing to do—it is also essential for driving innovation and better business outcomes. We actively promote equal opportunity through inclusive hiring practices, continuous learning programs, and regular equity assessments to ensure a fair and empowering workplace for all. Basic Function: This position is responsible for performing accounts payable tasks which is included on the payment management side of the business. Team members to ensure vendors are paid in a timely manner and timing of payment is managed to ensure every payment transaction is properly funded. Analysis is done to understand which vendors to prioritize taking advantage of cash discounts if there are any. Specific Duties and Responsibilities: Manages all AP mailbox Download and process invoices and statements for payment from the mailbox. Access and download utility bills from Vendor websites. Ensure invoices are properly posted and paid in the system Statements are properly paid and reconciled. Prepare and send reconciliations to the client Download Missing invoices from Vendors website ● Request a copy of any Missing invoices to the Vendor ● Compliance with the preparation and maintenance of updated process documentations ● Update all AP trackers needed on the process. ● Make a follow-up for all missing invoices requested. ● Post any backend credits if needed. ● Any ad hoc or other task/s that is applicable and necessary for the Line of Business Quality & Information Security Management Adhere to and implement Infinit-O’s quality and information security policies and carry out its processes and procedures accordingly. Protect client-supplied and generated for client information from unauthorized access, disclosure, modification, destruction or interference (see also Table of Offenses). Carry out tasks as assigned and are aligned with particular process or activity related to information security. Report any potential or committed non-conformity, observation and/or security event or risks to immediate superior. Assist Internal Audit Team during internal audits of assigned projects Requirements Requirements and Qualifications: Experience : 2 - 5 years Graduate of Accounting or Equivalent (Accounting Technology) Knowledgeable in spreadsheet, computing application Understand the charts of accounts especially in Accounts Payable Understand the end to end process of Accounts Payable Thorough knowledge of accounting and finance policies and procedures Accounting software experience is a plus Has the ability to work independently to conform to tight deadlines Has an excellent English, written and oral, communication skills Good analytical ability with excellent organizational & multi-tasking skills and outstanding attention to details Must be proactive, motivated, detail-oriented, a team player and be able to meet any Service Level Agreement and metrics as per agreed with the client.