Part-time Company Secretary

An established professional services firm specialising in advisory, administration, and governance solutions for Employee Share Ownership Plan (ESOP) schemes, Community Development Trusts, and related corporate structures is seeking a motivated and experienced Company Secretary. This part-time position spans a three-month fixed-term contract with a commitment of two days per week.

Operating on a hybrid framework (partially remote and partially office-based), the successful professional will gain direct exposure to the comprehensive secretariat and administrative ecosystem of multiple trust and corporate entities. This role is highly suited for a structured governance specialist dedicated to maintaining accurate statutory records and driving compliance within a fast-paced environment.

Key Responsibilities

Coordinate, schedule, and prepare comprehensive documentation files for upcoming Board and Trust meetings. Minute-Taking & Transcription: Attend formal corporate and trust proceedings to record, draft, and distribute highly accurate, structured meeting minutes. Statutory Register Maintenance: Take operational ownership of corporate registers, ensuring all company, share, and attendance registers remain fully updated.

Document Control: Manage, archive, and cross-reference vital statutory instruments including written resolutions, past minutes, and constitutional documents. Operational Coordination: Supervise external service providers, coordinate logistics, and manage administrative arrangements for stakeholder training sessions. General Practice Administration: Provide day-to-day administrative support to optimize office efficiency and maintain entity compliance.

Requirements

Requirements Minimum of 5 years of formal corporate secretariat experience, specifically within a JSE-listed corporate environment. Comprehensive working knowledge of the Companies Act, King IV Report on Corporate Governance, and the Trust Property Control Act. Proven ability to work independently as a critical thinker and structured problem-solver under tight compliance deadlines.

Absolute professional conduct, an exceptional eye for detail, and clear, effective communication skills.Required Software Skills Preferred Qualifications A legal or financial degree, diploma, or a formal Chartered Governance Institute of Southern Africa (CGISA) qualification. Prior administrative exposure to Employee Share Ownership Plans (ESOPs) and Community Development Trusts.

Required Software Skills Proficiency with standard office productivity suites (Microsoft Word, Excel, and Outlook). Advantageous: Experience navigating specialized company secretariat software platforms such as E-Sec or Accfin.

Benefits

Benefits Exceptional exposure to complex trust architectures and specialised ESOP schemes. High degree of weekly schedule flexibility with a 2-day-a-week commitment. Collaborative, expert-led professional environment with a strong corporate governance focus. Work Type and Location Hybrid (Part-office, part-remote). Location: Fourways Part-Time, 3-Month Fixed-Term Contract (2 days per week).