Job description
KEY JOB RESPONSIBILITIES
- Project Coordination & Monitoring Coordinate and monitor the overall progress of the hospital new building project from planning, construction, to commissioning stages. Track project timelines, milestones, deliverables, and identify potential delays or risks. Ensure works are executed according to approved drawings, specifications, scope, and schedule.
- Reporting to CEO & Management Prepare regular progress reports , dashboards, and presentations for CEO and hospital management. Highlight project status, key issues, risks, cost implications, and mitigation plans. Escalate critical issues promptly to CEO for decision-making.
- Liaison with Hospital Engineering Work closely with Hospital Engineering Services to ensure technical requirements, M&E systems, and hospital operational needs are incorporated. Coordinate site inspections, technical discussions, and defect resolution with engineering team. Ensure hospital engineering standards and safety requirements are met.
- Coordination with KPJ Headquarter Act as the main liaison between the hospital and KPJ Headquarter on all project-related matters. Ensure compliance with KPJ Group policies, technical guidelines, approval processes, and reporting requirements. Coordinate submission of documents, drawings, approvals, and updates to HQ.
- Consultant & Contractor Management Coordinate meetings with consultants (Architect, C&S, M&E, QS) and contractors. Monitor consultants’ deliverables and contractors’ performance. Ensure issues raised are tracked, followed up, and resolved in a timely manner.
- Cost & Budget Monitoring Assist in monitoring project budget, variation orders (VO), claims, and payment certifications in collaboration with QS and Finance. Highlight cost overruns or potential financial risks to CEO and management.
- Quality, Safety & Compliance Ensure project complies with hospital standards, MOH requirements, local authority regulations, fire safety, and healthcare facility guidelines. Monitor quality of workmanship and adherence to safety standards on site. Support audits, inspections, and authority approvals where required.
- Documentation & Record Management Maintain proper documentation including meeting minutes, drawings, approvals, reports, correspondence, and contracts. Ensure all project records are properly filed and accessible for reference and audit purposes.
- Project Handover & Commissioning Support Support testing & commissioning (T&C) activities for hospital systems (M&E, medical gas, ICT, etc.). Coordinate defect rectification and ensure readiness for handover and hospital operations. Academic Qualification Bachelor’s Degree in one of the following (or equivalent): Engineering (Civil / Mechanical / Electrical) Construction Management Quantity Surveying Architecture Project Management Professional certification (PMP, PRINCE2, etc.) is an added advantage. Experience Minimum 3–5 years of experience in handling building or construction projects . Experience in hospital, healthcare, or large-scale building projects is highly preferred. Experience coordinating with consultants, contractors, and HQ-level stakeholders.