Administrator (Client Side – Factory Construction)

Job Overview The Project Administrator will support the client-side project management team in the successful execution of a factory construction project in Duqm. The role involves coordinating administrative processes, managing documentation, supporting communication between stakeholders, and ensuring compliance with project procedures and timelines.

Key Responsibilities

Provide administrative support to the client’s project management team Manage and maintain all project documentation (correspondence, reports, drawings, contracts, etc.) Ensure proper document control procedures are followed Coordinate communication between contractors, consultants, and the client team Track incoming and outgoing documents, including RFIs, submittals, and approvals Assist in preparing reports, meeting minutes, and presentations Organize and schedule meetings, including logistics and follow-ups Monitor project progress updates and maintain records Support procurement and contract administration processes Ensure compliance with company policies and project requirements Maintain filing systems (digital and hard copy) in an organized manner Requirements Qualifications & Experience Bachelor’s degree in Business Administration, Engineering, or related field Minimum 3–5 years of experience in construction project administration (preferably in the Middle East) Experience working on large-scale industrial or factory construction projects is an advantage Strong knowledge of document control systems and procedures Proficiency in Microsoft Office (Excel, Word, PowerPoint) Familiarity with project management tools/software is a plus Excellent communication and organizational skills Ability to work in a fast-paced, multicultural environment Fluent in English (spoken and written); additional languages are an advantage Preferred Skills Knowledge of construction contracts (FIDIC is a plus) Strong attention to detail and problem-solving skills Ability to manage multiple tasks and deadlines efficiently