Job description
Role Overview We are seeking a proactive and organised Administrative Assistant to provide day-to-day administrative support to a busy commercial team. The ideal candidate will have previous experience supporting bid and tender activities , document control and the preparation of proposal documentation in a fast-paced environment.
Key Responsibilities
Provide general administrative and clerical support. Assist with the preparation, formatting and submission of bid and tender documents. Support the coordination of RFPs, RFQs and other commercial proposals. Maintain accurate records, filing systems and document registers. Prepare reports, letters, presentations and business correspondence.
Coordinate meetings, calendars and travel arrangements. Liaise with internal departments to collect documents required for tender submissions. Perform data entry and maintain confidentiality of commercial information. Support procurement, HR and finance with administrative tasks as required. Carry out other administrative duties as assigned.
Requirements
Diploma or Bachelor's degree in Business Administration or a related discipline. Minimum 2 years' experience in an administrative role. Previous experience supporting bid/tender, commercial or proposal teams is highly desirable. Familiarity with tender documentation, document control and submission processes is an advantage.
Strong organisational and time management skills. Excellent written and verbal communication skills in English. Proficiency in Microsoft Office (Word, Excel, Outlook and PowerPoint). High level of accuracy, attention to detail and ability to work under tight deadlines.