Front Office Administrator (recruiting from Malta only)

Our Client, a market-leading professional services organisation in Malta, is seeking a highly organised and customer-focused Front Office Administrator to join its growing team. This role is ideal for a proactive individual who enjoys creating a welcoming environment while ensuring the smooth day-to-day operation of a busy office.

The successful candidate will play a key role in supporting internal teams, managing administrative functions, and delivering a professional first impression to clients and visitors.

Key Responsibilities

Welcome clients and visitors professionally, manage the reception area, and coordinate meeting room arrangements. Oversee the daily administration of the office, including scheduling, filing, correspondence, and general office support. Coordinate office supplies, stationery, kitchen consumables, and liaise with suppliers to ensure timely procurement and deliveries.

Organise travel arrangements, conference bookings, staff training events, restaurant reservations, and business appointments. Maintain accurate records, update internal databases, process incoming and outgoing mail, and support communication with clients and suppliers. Support internal departments, including Human Resources and Marketing, while ensuring office facilities, equipment, and meeting rooms are maintained to a high standard.

Requirements

Previous experience in a Front Office, Reception, or Administrative role. Excellent verbal and written communication skills in English; additional languages will be considered an asset. Proficient in Microsoft Office applications, particularly Word and Outlook, with basic Excel knowledge. Strong organisational skills with the ability to manage multiple priorities and meet deadlines.

Professional appearance with excellent interpersonal and customer service skills. High attention to detail, problem-solving ability, and a proactive approach to daily responsibilities. Licenses & Qualifications Diploma or Certificate in Business Administration, Office Administration, Customer Service, or a related field will be considered an asset.

Proficiency in Microsoft Office Suite. Fluency in English (written and spoken); additional language proficiency is advantageous.

Benefits

Competitive salary. Supportive and collaborative team environment. Opportunity to grow within a leading furniture and interiors company. Training and development opportunities when needed. The Latino Agent is a licensed recruitment and temporary work/outsourcing agency. Established in Malta since 2018, The Latino Agent has built up an extensive network of clients and vacancies which we can proactively match with your profile.

We are experts in labour migration and can accompany you in this process, whether you are relocating from abroad and seeking your first job in Malta or are already in Malta looking for a better opportunity.