Executive Assistant to EVP, President of the Moffitt Foundation

Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer. As the only National Cancer Institute-designated Comprehensive Cancer Center based in Florida, Moffitt employs some of the best and brightest minds from around the world. Join a dedicated team of nearly 11,000 who are shaping the future we envision.

Moffitt has been recognized as a Best and Brightest Company to Work For in the Nation and is continually named one of the Tampa Bay Times’ Top Workplaces. Summary The Executive Assistant to the EVP, President of Moffitt Foundation will oversee and coordinate administrative services for the Moffitt Foundation operations including executive office operations, complex scheduling, travel, board activities, communications, presentations, while anticipating needs and coordinating competing priorities.

Establishes work procedures and standards to improve efficiency and effectiveness. Ability to coordinate calendars, scheduling and itinerary for executives and board without immediate supervision. Ability to create presentations for executive and/or board meetings. Ability to create and interpret reports for executive.

Ability to communicate and handle internal and external communications for executive. The Ideal Candidate will have: Executive support experience in an office setting to include supporting senior leaders. Experience in healthcare, research/academic, life sciences, and/or biopharma setting strongly preferred Proven ability to manage complex priorities Experience supporting strategic initiatives Ability to operate independently in fast-paced environment Exceptional customer service and communication skills Strong command of English grammar, spelling, and proofreading skills Self-starter who can organize work and anticipate issues with limited supervision Familiarity with office organization protocols and procedures Discretion and judgment in handling confidential information Proficiency with advanced Microsoft Office applications – including Word, Excel, PowerPoint, and Outlook Select Responsibilities: Oversees and coordinates administrative services for the EVP’s office Coordinates calendars, scheduling, and itineraries for the EVP Manages complex schedules and meetings Manages travel arrangements for the EVP and board activities Initiates various meeting agendas and organizes off-sites Serves as a key liaison for the EVP, fostering productive relationships and ensuring effective communication with internal and external stakeholders Prioritize and adjust EVP's engagements based on their urgency Establishes work procedures and standards to improve the Office effectiveness.

Drafts, manages finalization, and communicates internal and external communications for the EVP . Provides support for needs of the EVP such as expense reports, check request, and purchase orders for the EVP. Provides support for the EVP’s domestic and international travel – including transportation, lodging, preparation of itineraries and assembly of supporting materials Coordinates special projects such as industry meetings and business dinners Conducts background research to prepare the EVP on guests, candidates, and prospective industry partners.

Credentials and Qualifications: High School Diploma/GED Minimum of seven (7) years administrative support experience in an office setting with at least 3 years at the executive level leaders. Preferred: Proven ability to manage complex priorities Experience supporting strategic initiatives Associate’s degree and/or Bachelor’s Degree Experience in Philanthropy Prior experience in a healthcare setting a plus Salary Range $26.

96 - $41.15 Salary ranges posted for this position represent the expected base pay range for the role. Actual compensation may vary based on location and a variety of job-related factors, including experience, skills, education, and internal equity among Team Members in similar positions. We are committed to maintaining fair and equitable pay practices and regularly review compensation to ensure alignment across our workforce.

Moffitt Career Site If you have the vision, passion, and dedication to contribute to our mission, then we have a place for you!

1. Equal Employment Opportunity Moffitt Cancer Center is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran or disabled status. We seek candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence.
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