Job description
About the Role
We're looking for a proactive Business & Executive Administrator to become the operational backbone of a fast-growing transformation and technology consulting business. In this role, you'll support senior leadership by managing business operations, finance administration, systems, reporting, scheduling, and client coordination—helping the team stay focused on delivering exceptional outcomes.
This is an ideal opportunity for someone who thrives in a dynamic environment, enjoys improving processes, and wants to grow into a trusted business partner with increasing ownership and responsibility. About the Client You'll be joining an award-winning Australian transformation consultancy that helps businesses improve performance through strategy, automation, and artificial intelligence.
Working with a fully remote, collaborative team, you'll play a key role in supporting business operations while contributing to continuous improvement across systems and processes. Ideal Profile Previous experience in administration, operations, executive support, or office management. Exposure to invoicing, bookkeeping, or finance administration (Xero experience is advantageous).
Experience using CRM and business systems such as Hub. Spot, Jira, Microsoft 365, Google Workspace, or similar platforms. Strong organizational skills with exceptional attention to detail. Confident communicator with excellent written and spoken English. Proactive, resourceful, and comfortable managing multiple priorities.
High level of professionalism, discretion, and ownership. Experience working in a technology or consulting environment is highly regarded. Comfortable using AI tools to improve productivity.
Responsibilities
Manage calendars, meeting coordination, and shared inboxes. Support invoicing, expense management, payroll administration, and financial record keeping. Maintain CRM and business systems, ensuring accurate data and reporting. Coordinate client, supplier, and vendor communications. Prepare reports, documentation, proposals, and business correspondence.
Assist with project tracking, utilisation reporting, and operational administration. Coordinate travel, procurement, team merchandise, and business initiatives. Develop and improve standard operating procedures and administrative processes. Proactively support leadership by anticipating needs and ensuring operational efficiency.
How we take care of our team 💰 Get paid in Australian Dollars 🏥 Medical insurance from day one for you + spouse (or parents if unmarried) 🩺 Generous OPD coverage from doctor visits to all your medical needs 🏡 Home office setup allowance to build your ideal workspace 🌐 Internet allowance to keep you connected 💪 Gym & wellness allowance to stay fit and balanced 🎉 Work hard, play hard – regular team events & engagement activities 🧠 Diji Assist – Mental health & counseling support when you need it 📚 We invest in you – reimbursement for industry certifications 🗣️ Open-door culture – your ideas and feedback always matter 🌍 Flexible work – home or office, wherever you do your best work 🏆 Rewards & recognition that actually recognize you 🥳 Great christmas & financial year-end parties to unwind with your loved ones