Job description
We are recruiting on behalf of a reputable and growing international organisation for a highly organised and professional Executive Assistant to the CEO . This is an excellent opportunity for an experienced EA to work closely with senior leadership in a dynamic and fast-paced environment. You will act as a trusted administrative partner to the CEO and wider Executive Team, ensuring day-to-day priorities are managed effectively and leadership time is protected for strategic matters.
Key Responsibilities
Manage complex calendars, meeting schedules and diary commitments across multiple time zones, including prioritising requests and resolving conflicts Coordinate domestic and international travel arrangements including flights, accommodation, visas, ground transport and detailed itineraries Manage communications with discretion, responsiveness and sound judgement on behalf of senior leadership Support leadership meetings, board activities, executive offsites and company events by coordinating logistics, preparing materials and following up on actions Prepare meeting agendas, briefing notes, presentations and supporting documents Attend selected meetings to capture minutes, decisions and action items Manage inboxes and correspondence where delegated, screening and escalating urgent matters appropriately Prepare, submit and track expense reports and support budget-conscious administration Maintain organised filing systems, trackers and administrative records Support special projects by coordinating timelines and following up on deliverables Compliance & Confidentiality Maintain strict confidentiality regarding executive, commercial, financial and company-sensitive information Handle documents and correspondence in line with data protection requirements and internal policies Exercise sound judgement when prioritising communications and safeguarding sensitive information Please note that the duties outlined above are not exhaustive and may evolve in line with business needs.
Job Requirements Relevant diploma, degree or professional qualification in Business Administration, Office Management or a related field Proven experience as an Executive Assistant or Personal Assistant, preferably supporting C-suite leadership in an international environment Excellent organisational skills with the ability to manage competing priorities and tight deadlines Strong written and verbal communication skills with confidence in interacting with senior stakeholders High proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with Teams, SharePoint and travel/expense systems is an advantage High level of confidentiality, attention to detail and ability to work independently Flexible, proactive and service-minded approach with strong relationship-building skills across departments and regions