Job description
About us
Originating from Vietnam, Vin. Fast is committed to the vision of becoming a global smart EV brand. Vin. Fast has laid the foundation for the electric car and motorbike industry in Vietnam while passionately promoting the worldwide EV revolution. With its Customer-First philosophy, Vin. Fast relentlessly innovates and converges intellectual fundamentals in creating best-in-class products with the most affordable prices and outstanding after-sales services.
In addition, Vin. Fast provides everybody with the opportunity to use smart EVs while contributing to the creation of a smart, green, and sustainable future.
Role Summary
We are looking for an experienced Administrative Executive to support the daily administrative operations of the department. The role will be responsible for coordinating business travel arrangements, managing departmental budgets and assets, and providing administrative support to managers and employees Key Responsibilities: Support employees with domestic and overseas business trips, including arranging transportation for domestic travel, registering meals, and handling factory entry/exit procedures.
Create PR/PO requests related to travel expenses on the SAP system and guide employees in completing travel expense claims. Manage the department’s operational budget, including budget planning, monitoring expenses, and preparing budget reports when requested by department leaders. Manage departmental assets, prepare reports, and conduct periodic inventory in coordination with the accounting team.
Manage and register office supplies for the department; handle document stamping such as MOA, timesheets, and other related documents. Support attendance tracking for employees under the department. Provide other administrative support tasks for the department as required Support Department Leaders: Prepare reports as requested by department leaders.
Update and prepare the organizational chart when structural changes occur.
Requirements
Bachelor’s degree in Business Administration, Management, or related fields. Minimum 3 years of experience in administrative or office operations roles. Experience working with SAP systems (PR/PO processing) is preferred. Strong organizational and multitasking skills. Good communication and coordination abilities. Good English communication skills (both written and spoken).
Proficiency in Microsoft Office (Excel, PowerPoint, Word).
Benefits
Competitive salary Premium healthcare package, including PVI insurance & annual health check-ups 13th-month salary & performance bonuses to reward your contributions Enjoy preferential pricing for services within the Vingroup ecosystem including Vinmec, Vinpearl, and Vinschool... Opportunity to collaborate with and learn from industry-leading professionals in the automotive domain.
Work Location: Technopark Tower, Vinhomes Ocean Park, Gia Lam, Hanoi With respect to all your personal data shared to Vin. Fast in the application and the entire recruitment process of Vin. Fast, by clicking “Apply”, submitting your resumé/CV and/or participating in Vin. Fast's recruitment process, you agree that you have read Vin.
Fast's Personal Data Protection Policy ("Policy") posted at https://vinfastauto.com/vn_vi/dieu-khoan-phap-ly or https://vinfast.vn/privacy-policy/, you agree to the Policy and consent for Vin. Fast to process your personal data in accordance with the Policy and the applicable regulations on personal data protection. To all recruitment agencies: Vin.
Fast does not accept agency resumes. Please do not forward resumes to our careers alias or other Vin. Fast employees. Vin. Fast is not responsible for any fees related to unsolicited resumes.