Facility Coordinator

Job Title Facility Coordinator Job Description Summary Key Responsibilities Facility operations: Oversee day-to-day functioning of office spaces, including maintenance, security, and housekeeping. Vendor management: Coordinate with external service providers for cleaning, repairs, catering, and other facility-related services.

Space planning: Manage seating arrangements, office layouts, and ensure optimal use of space. Health & safety compliance: Ensure adherence to safety regulations, fire drills, and emergency preparedness. Inventory control: Track and manage office supplies, equipment, and consumables. Budget monitoring: Assist in planning and controlling facility-related expenses.

Employee support: Act as the point of contact for staff regarding facility issues and resolve complaints promptly. Skills & Qualifications Organizational skills: Ability to multitask and prioritize effectively. Communication skills: Strong interpersonal skills to liaise with employees and vendors. Technical knowledge: Familiarity with building systems (HVAC, electrical, plumbing).

Problem-solving: Quick decision-making in emergencies or unexpected issues. Experience: Prior work in facility management or administrative roles preferred. Job Description Facility Operations Coordinate day-to-day facility activities including housekeeping, maintenance, and repairs Ensure workplace cleanliness, safety, and operational readiness Monitor office infrastructure such as HVAC, electrical systems, plumbing, and utilities Vendor Management Coordinate with external vendors for services like cleaning, security, cafeteria, and maintenance Track vendor performance and ensure service delivery meets agreed standards Manage service requests, contracts, and follow-ups Maintenance & Repairs Log and track facility-related issues and ensure timely resolution Conduct routine inspections to identify maintenance requirements Coordinate preventive maintenance schedules Workplace & Space Management Manage seating arrangements, office moves, and workspace planning Maintain meeting rooms, common areas, and office equipment Support onboarding by arranging workstations and access Health, Safety & Compliance Ensure compliance with workplace safety regulations and company policies Conduct safety checks and coordinate emergency drills Handle incident reporting and corrective actions Administrative & Financial Support Maintain facility records, reports, and logs Track expenses, invoices, and budgets related to facility operations Manage inventory of office supplies and equipment Employee Support Act as the primary point of contact for facility-related queries Address employee concerns related to workspace, utilities, and services INCO: “Cushman & Wakefield”