Job description
Work Flexibility: Onsite Basic purpose of role/Why the job exists: Responsible for ensuring efficient and safe operation of office facilities and providing a comfortable work environment for employees. Oversee facility management and general affairs responsibilities, including vendor management, cost optimization, and compliance with regulations.
Key Responsibilities
Facility Management & General Affairs Plan and execute maintenance, repairs, and renovation projects Collaborate with the Global Real Estate team to formulate and implement optimal lease strategies for Japan. Ensure compliance with safety, health, and building regulations. Manage space planning and optimization, including office layout and relocations.
Oversee internal services such as security, catering, waste disposal, parking, visitor management, and cleaning. Manage office supplies, procurement, and mail/courier handling. Support internal events and employee welfare programs. Administer car leasing and corporate housing programs, ensuring cost efficiency and compliance.
Vendor & Contract Management Select suppliers, obtain quotations, and negotiate contracts Analyze costs and implement efficiency measures Monitor service delivery and quality against contractual obligations. Business Service Office (DE&I Hiring) Manage the Business Service Office, a team composed of employees with disabilities, in partnership with external consultants Budget Management Prepare and manage annual operating and capital expenditure budgets Track spending and preparing financial reports Team Management Lead and develop facility and general affairs staff Drive process improvements and implement best practices Direct Reports (if any): Yes Required Qualifications Minimum 5 years of experience in facility management or general affairs Hands-on experience in vendor management, contract negotiation, and budget control Knowledge of Japanese labor safety laws and building regulations Business-level English proficiency (for global coordination) Proficiency in MS Excel, PowerPoint, and facility management systems Bachelor’s Degree preferred Travel Percentage: None