Job description
As an Executive Assistant to the Vice President, you will provide high-level administrative and strategic support to enable effective leadership execution. This role requires strong organizational skills, discretion, and the ability to manage complex schedules, communications, and priorities in a fast-paced global environment.
You will act as a trusted partner to the Vice President, ensuring seamless coordination of internal and external engagements, while supporting decision-making processes and leadership effectiveness. ROLES & RESPONSIBILITIES
- Executive Support & Coordination: Manage the Vice President's calendar, meetings, and travel schedules, ensuring optimal time utilization and cross time zone synchronization (IST/EST balance). Coordinate internal and external meetings, including proactive preparation of agendas, high-impact alignment materials, and precise meeting minutes. Act as a key liaison between the VP and internal/external stakeholders (including the GTC Director layer and strategic offshore vendor partners), ensuring seamless communication and systematic follow-ups. Screen, prioritize, and manage incoming communications, including emails, calls, and business requests, handling critical bottlenecks autonomously.
- Strategic & Operational Support Assist in the production and refinement of executive presentations, status dashboards, MIS reporting, and business updates for global leadership reviews. Track organizational priorities, core action items, and cross-functional deliverables, safeguarding timely execution across teams. Support end-to-end planning and logistics for local leadership meetings, town halls, cultural events, and high-profile strategic initiatives. Manage complex travel logistics, expat visitor hosting itineraries, expense reporting, and corporate vendor coordination activities. Maintain meticulously structured documentation, repository records of key discussions, business decisions, and continuous policy updates. Ensure absolute adherence to organizational governance processes, compliance frameworks, and strict documentation protocols. Drive internal administrative process improvements to enhance executive support velocity, office efficiency, and operational excellence. Support sensitive, confidential projects and core global initiatives with complete professional integrity and discretion Requirements Required Experience & Desired Skills: 5+ years of experience supporting senior leadership (Director / VP level), preferably in a GCC / GTC or matrixed multinational corporate environment. Proven hands-on experience in global stakeholder management, intricate calendar logistics, and cross-time zone coordination. Strong exposure to reporting dashboards, Management Information Systems (MIS), and polished executive presentations. Advanced familiarity with modern collaboration suites (MS Teams, SharePoint, Outlook, Office 365). Strong willingness to use and integrate generative AI productivity tools to accelerate daily workflow efficiency.
Benefits
Opportunity to be part of a globally recognized leader in the home improvement sector, deeply committed to operational excellence and sustainability. A vital role contributing directly to a rapidly expanding Global Capability Center (GCC) in Chennai, supporting global operations. Direct exposure to a diverse, global technology environment and high-impact cross-functional team collaborations.
Competitive compensation package along with comprehensive corporate benefits. Clear pathways for career advancement and continuous professional learning opportunities within a high-performance organization