Associate IT Procurement

The Opportunity: Position Title: Associate IT Procurement Year of experience: 1 to 6 years Job Location: Mumbai Qualifications: BE/BTech/BSc IT/MCA or MBA Functional Skills Strong sourcing and procurement expertise Sound knowledge of GST Market intelligence (vendors, pricing, industry trends) Contract management knowledge: Rate types (fixed/basic) Termination clauses Force majeure Milestones & LD clauses Understanding of: Software application procurement IT staff augmentation (T&M model) Technical Skills Experience in D365 Procurement Module Application development is a critical spend area across NPCI – G, core NPCI, and subsidiaries.

The associated RFP processes are complex, time-intensive, and require extensive coordination with internal and external stakeholders. This role supports procurement across multiple application verticals, including: Fixed-scope engagements IT resource augmentation (T&M engagements) Due to the complexity of multi-vendor and multi-stakeholder environments, this position is essential to strengthen the team’s procurement operations and ensure timely execution.

Requirements

A. Procurement Operations (40%) Review and perform due diligence of Procurement Requests (PRs) Collaborate with project managers to define scope and engagement terms Drive RFPs/enquiries and manage the quotation process Conduct pre-bid meetings and preparations Validate vendor offers (eligibility, technical compliance) Perform commercial evaluations and ensure price bench marking Facilitate price discovery via PDC or Reverse Auction (RA) Ensure financial approvals and documentation Drive pre-PO audit closures Coordinate contract finalization with Legal and other departments Ensure PO issuance aligned with approved policies and terms B.

Quality Assurance (30%) Ensure compliance with IT procurement policies Address audit queries (target: zero open audit issues) Ensure timely PDC agenda clearances Track and report process deviations monthly C. Turnaround Time (TAT) Management (10%) PRs ₹1 Crore: Closure within 45 days D. MIS and Reporting (10%) Share weekly pendency reports with stakeholders Maintain and track vendor follow-ups for pending POs E.

Stakeholder Management (10%) Act as SPOC for vendors, ensuring minimal escalations Partner with user departments and provide regular updates 4. Major Challenges Understanding and interpreting technical requirements Ensuring clarity for timely decision-making and execution Decisions Taken Independently All decisions within approved procurement policies and delegation of authority Decisions Requiring Approval As per procurement practices and delegation of financial powers