Office Coordinator (London)

Position Title: Office Coordinator (London)

Entity: Kroll Bond Rating Agency UK Limited

Employment Type: Full-time

Location: London, United Kingdom

** Summary/Overview: **

KBRA is seeking a highly organised and proactive Office Coordinator to support our London office as well as KBRA-hosted and sponsored events. This individual will manage day-to-day office operations, creating a seamless, professional experience for employees and visitors, in addition to assisting with logistics for both internal and external events (and event attendees, as needed).

About the Job:

Event Support

• Assist with tasks in the lead-up to KBRA-hosted and sponsored events, and provide on-site support as needed.
• Printing and preparing materials, name badges, and supplies for conferences and events.
• Managing shipping of materials and supplies to and from the office or event locations.
• Manage event-related orders, stationery, and supply inventories.
• Source and liaise with suitable vendors for in-office events and initiatives.
• Coordinate food and beverage orders, liaise with caterers, and manage event setup for internal gatherings (e.g., monthly lunches, breakfasts, after-work events).
• Support the planning and coordination of quarterly social events.
• Handle ad hoc tasks and administrative duties related to event planning and logistics.
• Such other tasks and responsibilities as arise from time to time in connection with the above.

Office Administration

• Serve as front-of-house support, including visitor management, handling incoming calls for London and managing deliveries.
• Administer internal catering and supply accounts.
• Manage office operations, including stationery orders, photocopier paper replenishment, and grocery orders.
• Liaise with Building Management and cleaning/facilities vendors in London on maintenance issues and send internal communications, as needed.
• Coordinate with couriers for and manage inter-office shipments.
• Maintain service schedules for equipment and confirm compliance with OH&S standards.
• Set up and reset meeting rooms, and coordinate catering for meetings, including quarterly board and audit committee meetings.
• Support diary management for as needed.
• Assist with ad hoc administrative or office support tasks across the London office
• Liaising with Corporate Hotels to renew rates on annual basis.
• Assist with, and monitor, the London office’s implementation and development of sustainability goals. Stay informed on sustainability developments and tracking, as needed.
• Such other tasks and responsibilities as arise from time to time as directed by the manager or required in connection with the above.

** You will be successful in this role if you have: **

• Be comfortable in a fast-paced environment and able to work independently to meet tight deadlines.
• Have strong organisation, time-management and communication skills.
• Be enthusiastic about learning more about the financial services industry and credit rating agencies.
• Have a keen interest in conferences and events planning.
• Be comfortable working in a multinational environment.
• Be proficient in Microsoft Word, Excel, and PowerPoint.
• Possess either a college degree or relevant work experience.
• Familiarity with Generative AI tools such as ChatGPT for research, data insights, and general productivity is a plus.

Working Arrangements

• The role is full-time, based in our London office.
• Flexibility may be required on working hours from time to time to accommodate responsibilities.

** Benefits: **

• Competitive benefits and paid time off
• Paid family and disability leave
• Pension plan
• Educational and professional development financial assistance
• Employee referral bonus program

** About Us: **

Kroll Bond Rating Agency, LLC (KBRA) is a full-service credit rating agency registered with the U.S. Securities and Exchange Commission as an NRSRO. Kroll Bond Rating Agency Europe Limited is registered as a CRA with the European Securities and Markets Authority. Kroll Bond Rating Agency UK Limited is registered as a CRA with the UK Financial Conduct Authority pursuant to the Temporary Registration Regime. In addition, KBRA is designated as a designated rating organization by the Ontario Securities Commission for issuers of asset-backed securities to file a short form prospectus or shelf prospectus. KBRA is also recognized by the National Association of Insurance Commissioners as a Credit Rating Provider. Kroll Bond Rating Agency UK is located at 1st Floor, Marble Arch House, 66 Seymour Street, London W1H 5BT, England.

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