Finance Operations Manager

We are seeking a strong Finance Operations Manager to bring structure, visibility, and discipline to our financial systems. This is an operational role — not a tax-only accounting position. Role Overview You will own day-to-day financial operations including payroll oversight, client invoicing, accounts receivable/payable, and cash flow forecasting.

Your mission is to create financial clarity, clean reporting, and predictable cash flow.

Key Responsibilities

Financial Infrastructure Clean and maintain QuickBooks Online Reconcile all bank and credit card accounts Maintain accurate and timely monthly P&L Improve chart of accounts and reporting structure Cash Flow & Forecasting Build and maintain a 13-week rolling cash flow forecast Monitor payroll obligations and vendor payments Provide weekly cash position updates Identify risk gaps before they happen Billing & Revenue Operations Manage invoicing for 40+ clients Maintain master billing calendar Track accounts receivable and enforce collections process Ensure timely and accurate revenue recognition Payroll & Expense Oversight Oversee high-volume payroll processing Track payroll as % of revenue Categorize and control operational expenses Improve cost visibility across departments Reporting Deliver weekly financial summary (cash, AR, payroll forecast) Deliver monthly clean P&L and margin analysis Track profitability by client Requirements 3+ years accounting or finance operations experience Experience working with marketing agencies or service businesses Advanced QuickBooks Online expertise Strong understanding of cash flow forecasting Experience managing payroll for 50+ team members Detail-oriented and process-driven Strong communication and accountability Ideal Candidate Calm under complexity Systems thinker Proactive problem solver Comfortable enforcing financial discipline Focused on clarity, not just compliance Compensation Full-time US-based: $75K–$95K Success Metrics (First 60 Days) Clean and reconciled books Accurate monthly P&L delivered on time Functional 13-week cash flow forecast Billing calendar fully operational Clear payroll-to-revenue ratio tracking Improved AR collection speed