Senior Administrative Assistant

Career Opportunities at Ohio Northern University Job Summary: Support the College of Pharmacy, primarily through assisting the Associate Dean of Operations and Student Services Director with tasks to support student success and student retention. This position is primarily responsible for supporting the functions of the College of Pharmacy.

Several of the chief tasks include office reception, addressing student inquiries, maintaining records of student standing, progression, up-ranking students, and supporting the College Administration. This is a 10-month position. Job Description :

• Help resolve student concerns/inquires or appropriately triage to other offices on campus.
• Receptionist to guests of the College of Pharmacy.
• Track and maintain Associate Dean’s and Director of Student Services schedules.
• Monitoring and maintaining student academic files ;including tracking any students transferring out of the College of Pharmacy.
• Notify Registrar, Financial Aid and other various personnel of student up-ranking and anticipated graduation date changes. -Populate and maintain student listservs for the College of Pharmacy.
• Assist Associate Dean with end-of-semester academic action letters and Dean’s List Certificates —Support communication needs for the college (this includes creating engaging content for external and internall audiences. Provide support for College social media platforms as needed.
• Facilitate paperwork related to Catalog and course offerings..
• Assist office personnel in other duties as needed.
• Assist Associate Dean with committee work.
• Prepare and verify student status for Ohio Board of Pharmacy Intern licensure. -Maintain welcoming building presence (including alumni plaza pavers, class composites, etc) -Maintain communication with students on leave of absence from the program to facilitate their return.
• Provide clerical support to the Associate Dean and Director of Student Services through handling calls, greeting and directing office guests, and accommodating smooth office flow. Perform basic word processing, record checking and data transferring.
• Other duties as assigned.

Minimum Qualifications

• High School Diploma or GED .
• At least one year of similar office experience.

Required Skills

• Excellent organization, written communication skills and attention to detail.
• Proficiency in Microsoft Office Products, specifically Excel.
• Ability to perform moderately complex procedures using basic analytic ability.
• Ease in discussing issues of moderate importance with higher officials. Your next professional chapter begins here! ONU is an equal employment opportunity employer. Accordingly, no person shall be discriminated against on the basis of race, color, sex, gender identity, transgender status, religion, national origin, age, disability, sexual orientation, marital status, military or veteran status, genetic information or any other category protected by federal, state, or local law. This policy applies to all areas of employment including recruitment, hiring, training and development, promotion, transfer, compensation, benefits, discipline, separation and other terms, condition and privileges of employment.