Assistant to the CRO

ABOUT THE ROLE

Neural Concept is building the future of AI-powered engineering software. As Assistant to the CRO, you will provide high-level executive support while helping ensure the smooth day-to-day operation of our Munich office. You will manage the CRO’s schedule, travel, communications, and administrative processes, while also supporting office coordination and events.

This is a hands-on role for someone proactive, highly organised, discreet, and comfortable managing multiple priorities in an international scale-up environment.

WHAT YOU WILL DO

• Manage the CRO’s calendar across time zones, prioritise requests, resolve conflicts, and protect focus time.
• Organise domestic and international travel, including itineraries, bookings, and last-minute changes.
• Prepare meeting agendas, briefing notes, follow-ups, and internal communications.
• Coordinate customer meetings, sales events, conferences, leadership meetings, and offsites.
• Process and track invoices, expenses, purchase orders, and vendor requests in collaboration with Finance.
• Support commercial leadership routines, including meetings, business reviews, and action tracking.
• Provide general office support in Munich, including meeting room coordination, office supplies, visitor management, mail, facilities requests, and relationships with office vendors.
• Help organise internal office events and ensure smooth on-the-day execution.
• Proactively identify and resolve administrative, logistical, or office-related issues.

WHO YOU ARE

• 3+ years of experience as an Assistant, Executive Assistant, or Personal Assistant, ideally supporting a senior leader in a technology or scale-up company.
• Experience managing complex calendars, travel, events, invoices, expenses, and vendors.
• Strong organisational and communication skills, with excellent written and spoken English and German mandatory.
• Proficient with tools such as Google Workspace, Slack, and Notion.
• Autonomous, dependable, discreet, and comfortable handling confidential information.
• Able to anticipate needs, manage competing priorities, and work effectively with senior stakeholders, customers, and international teams. WHAT YOU GET
• A visible and varied role working closely with the CRO and executive team.
• The opportunity to contribute to the growth of a global Series C company.
• A collaborative, multicultural environment with talented colleagues.
• Competitive compensation and opportunities for professional development.
• A hybrid work model and flexible hours focused on results and impact.
• The chance to help customers adopt AI-assisted engineering and make innovation faster, smarter, and more sustainable. WE'RE PROUD TO BE AN EQUAL OPPORTUNITY EMPLOYER, AND WE'RE COMMITTED TO BUILDING A DIVERSE AND INCLUSIVE ENVIRONMENT WHERE YOU CAN THRIVE.