Executive Assistant

About VertiGIS VertiGIS builds powerful GIS software that helps organizations design, manage, and operate complex networks and infrastructure. Our products enhance leading mapping platforms, most notably Esri's ArcGIS, and are used globally by telecommunications operators, utilities, and public sector organizations. We offer challenging and meaningful careers in a collaborative, international environment.

Our teams are made up of driven, curious, and supportive people who enjoy learning, growing, and doing impactful work together. We are looking for a highly organized and proactive Executive Assistant to support our CEO, our CFO and the extended Executive Team in a fast-paced international environment. This role goes beyond traditional executive support and combines calendar and travel management, event coordination, and project administration.

You will serve as a trusted partner to senior leadership, ensuring smooth execution of key business activities and strategic initiatives.

About the Role

Manage complex calendars, coordinate appointments, and organize executive meetings. Arrange domestic and international travel, including bookings, itineraries, and expense management. Plan, coordinate, and support leadership meetings, workshops, and corporate events, including on-site attendance. Prepare presentations, reports, meeting materials, and follow-up actions.

Support business projects and special initiatives, tracking progress and ensuring timely execution.

Qualifications

& Experience: Several years of experience in an Executive Assistant, Executive Coordinator, or similar support role. Proven experience supporting C-level executives in an international business environment. Fluent English and German communication skills, both written and spoken. Excellent organizational, multitasking, and stakeholder management abilities.

Strong proficiency in Microsoft 365 and a willingness to travel as required. Our core conditions: ✔️ 30 Days Vacation & flexible working hours - für Ihre Work-Life-Balance ✔️ Mobile Working - flexible from home or remote from Germany ✔️ International work environment ✔️ Customizable benefits (up to 80 € per month for items such as gift cards, subsidies for internet costs, meals, and public transportation) ✔️ Daycare Subsidy The position is available at one of the following locations in Germany: Berlin

• Bonn
• München or Remote (in Germany) Posted: 5 Oct 2026