Facility Executive

Job Summary

The Facility Executive is responsible for the day-to-day management of the organization's physical infrastructure, ensuring a safe, clean, and well-maintained work environment. This role handles vendor coordination, maintenance operations, housekeeping, security oversight, and administrative support to ensure smooth facility operations.

Key Responsibilities

Oversee daily facility operations including housekeeping, maintenance, security, and pantry services Coordinate with vendors and service providers (AMC contracts, repairs, pest control, etc.) and ensure timely service delivery Monitor and maintain HVAC, electrical, plumbing, and other building systems; escalate issues for repair Ensure compliance with health, safety, and fire regulations; conduct periodic safety audits Manage facility budgets, track expenses, and process vendor invoices/payments.

Supervise housekeeping and security staff (in-house or outsourced) Handle space planning, seating arrangements, and office moves/renovations Maintain inventory of office supplies, furniture, and equipment Manage access control systems, visitor management, and ID card issuance Coordinate with local authorities/vendors for licenses, permits, and statutory compliance Support event setup and logistics for internal company events/meetings Maintain records of AMC contracts, warranties, and facility-related documentation Respond promptly to facility-related complaints or emergencies Requirements Required Skills & Competencies Strong vendor management and negotiation skills Good understanding of building systems (electrical, HVAC, plumbing) Knowledge of health & safety regulations and fire safety protocols Excellent organizational and multitasking abilities Strong communication and interpersonal skills Proficiency in MS Office (Excel, Word); familiarity with facility management software is a plus Ability to handle emergencies calmly and efficiently Qualifications Bachelor's degree in any discipline (Facility Management /Hotel Management /Engineering preferred) 2–5 years of experience in facility/administration management Certification in Facility Management (IFMA/BIFM) is a plus Benefits Key Attributes Proactive and detail-oriented Strong problem-solving mindset Ability to work under pressure and manage multiple priorities Team player with leadership qualities for supervising support staff