Accounts Receivable/Billing Specialist

The Billing Specialist is responsible for managing day-to-day invoicing and accounts receivable activities while working closely with the Accounting Manager. This role is ideal for a detail-oriented professional who is comfortable with construction and project-based billing and enjoys creating accurate, efficient financial processes.

Key Responsibilities

Prepare and issue customer invoices, including progress and milestone billings for long-term construction and project-based contracts. Track, process, and bill approved change orders promptly to ensure all completed work is invoiced accurately. Monitor accounts receivable aging, follow up on outstanding invoices, and resolve billing discrepancies with customers.

Maintain accurate and current accounts receivable records within the company's accounting system. Coordinate with Estimating, Project Management, and Operations to ensure billings align with contract terms, approved change orders, and project progress. Support billing and recordkeeping requirements for commercial, government, and institutional customers, including compliance with customer-specific invoicing formats and documentation requirements.

Assist the Accounting Manager with bookkeeping, financial reporting, and other accounting-related administrative duties as assigned.