Bilingual Accounting Coordinator (Mandarin/English)

Key Responsibilities

Payroll & Compliance Prepare and submit certified payroll reports in compliance with Davis-Bacon and applicable prevailing wage requirements. Support weekly and biweekly payroll processing, including review of timesheets, hours, pay rates, overtime, and cost allocations. Monitor payroll and timekeeping records for accuracy and work with employees and supervisors to resolve discrepancies.

Maintain required certified payroll and OCIP reporting and compliance documentation. Accounting Operations Record financial transactions and support general ledger activities, journal entries, and month-end close. Assist with bank, credit card, and other account reconciliations. Process vendor invoices, support payment activities, and perform three-way matching of purchase orders, invoices, and receiving documentation.

Research and resolve accounting discrepancies in coordination with internal teams and vendors. Records & Reporting Maintain accurate and organized payroll, accounting, and financial records. Prepare routine payroll and accounting reports and supporting documentation. Support internal and external audits and other accounting or compliance activities as needed.

Required Qualifications Bachelor's degree in Accounting, Finance, Business Administration, or a related field. 1-2 years of accounting, payroll, bookkeeping, or related administrative experience. Experience supporting payroll processing or accounting operations. Proficiency in Microsoft Excel and Microsoft Office Suite.

Strong attention to detail, organizational, and time-management skills. Ability to maintain confidential financial and employee information. Fluency in both Mandarin and English (written and verbal).

Preferred Qualifications

Experience using ADP TotalSource or other payroll or HRIS systems. Experience supporting certified payroll or prevailing wage reporting. Familiarity with the Davis-Bacon Act (DBA) and certified payroll requirements. Experience with PointsNorth or similar certified payroll reporting software. Familiarity with Owner Controlled Insurance Programs (OCIP).

Experience in construction, engineering, or project-based accounting.