Rental Billing Coordinator

REIC Rentals | Join a Growing Equipment Rental Leader

REIC Rentals is looking for a detail-driven Rental Billing Coordinator who thrives in a fast-paced environment and enjoys supporting a dynamic team. In this role, you'll play a key part in ensuring our rental contracts, billing processes, and customer interactions run smoothly while supporting both sales and operations teams.

If you enjoy working with numbers, solving problems, supporting customers, and keeping things organized, we'd love to meet you.

What You'll Do

As an Rental Billing Coordinator, you will provide critical operational and administrative support that helps our business run efficiently while delivering outstanding service to our customers.

If you're looking for a role where you can combine administration, customer service, and financial accuracy in a fast-growing business, we encourage you to apply today.

Billing & Contract Management

Coordinate rental contract billing activities accurately and efficiently.

Work closely with the sales team to resolve billing needs or contract questions.

Collaborate with customer accounts payable teams to ensure invoices are distributed properly.

Enter invoice data into customer accounting systems when required.

Documentation & Data Management

Maintain accurate records for rental contracts, service records, and billing documents.

Ensure proper internal controls and documentation processes are followed.

Perform detailed data entry and document processing within internal systems.

Accounts Receivable & Payment Processing

Record, verify, and post customer payments in accordance with company accounting policies.

Maintain and reconcile accounts receivable ledgers to ensure timely payment collection.

Research and resolve billing discrepancies or customer inquiries.

Systems & Reporting

Use RentalMan ERP and other systems to manage rental contracts and invoices.

Generate reports for sales commissions, targets, and operational metrics when needed.

Support the finance team with records preparation for audits.

Team & Customer Support

Work collaboratively with sales, operations, finance, and corporate contracts teams.

Handle customer calls or inquiries related to rental contracts and billing when needed.

Provide administrative support to the local sales team.

Assist with special projects and process improvements.

What We're Looking For

We're seeking someone who is organized, proactive, and comfortable working with both numbers and people.

Key Skills

Strong customer service and communication skills

Excellent attention to detail

Ability to multi-task and prioritize in a fast-paced environment

Strong time management and follow-through

Comfortable working independently and collaboratively

Professional demeanor with a positive attitude

Technical Skills

Proficiency in Microsoft Office (Excel, Word, Outlook)

Ability to learn new systems quickly

Experience with ERP or accounting systems (RentalMan preferred)

Education & Experience

High School Diploma or GED required

Post-secondary education, technical certification, or degree preferred

5+ years administrative experience, ideally in:

equipment rental

construction services

customer service organizations

Equivalent experience (7+ years) may substitute for formal education.

• Veterans encouraged to apply!

About REIC Rentals

REIC Rentals is a nationally recognized equipment rental company with 55+ locations across North America. We deliver reliable equipment and elite service while creating real career growth opportunities for skilled professionals. At REIC Rentals, we're more than an equipment rental company - we're a team that supports construction, industry, and infrastructure projects that keep communities moving.

When you join REIC Rentals, you'll find we offer a highly competitive benefits and compensation package, including:

• Health, Vision, and Dental benefits for full-time employees and eligible family members

• Company-paid life insurance and voluntary coverage options for life, accident, hospital indemnity, and critical illness

• Generous paid time off (PTO) and company-paid holidays

• 401(k) with company matching after 90 days of full-time employment

Join Our Team to find:

A supportive, team-oriented environment

Opportunities to grow with a growing company

Exposure to the construction and equipment rental industry

A role where your organization and attention to detail directly impacts business success

Apply now and grow your career with REIC Rentals.

REIC and all affiliates operate as drug-free environments, which includes marijuana. A pre-employment drug screening that tests for THC and other drugs, as well as a full background check, is required of all newly hired employees.