Accounts Payable Associate

Job Summary

The Accounts Payable Associate will be responsible for monitoring the outflow of capital for the company. Supervisory Responsibilities: None Duties/Responsibilities: Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records. Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.

Maintains W-9 information as needed for audit and record retention purposes Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed. Assists with accounting records and ledgers by reconciling monthly statements and transactions.

Records entry of, verifies documentation for, and distributes petty cash. Calculates and reports sales tax based on paid invoices and prepares sales tax returns as necessary Familiarity with capital projects and construction in progress Other ad hoc projects as assigned Required Skills/Abilities: Must be reliable and extremely trustworthy Must be proficient in Microsoft Office Suite or related programs.

Strong Excel knowledge is a plus Must be able to learn other accounting software systems Excellent organizational skills and attention to detail Ability to maintain confidential and meticulous records Must be able to pass a USPS background check Education and Experience: High school diploma required; Business or Accounting degree preferred 3-5 years+ experience strongly preferred Physical Requirements: Prolonged periods sitting at a desk and working on a computer.