Asst. Manager – Provident Fund & Retirement Benefits

Key Responsibilities

1. Provident Fund Trust Management

• Manage the end-to-end administration of the Company’s Exempted Provident Fund (PF) Trust.
• Oversee PF contributions, withdrawals, advances, transfers, settlements, and interest crediting.
• Maintain accurate member records, reconciliations, balances, and statutory documentation.
• Ensure compliance with the EPF & MP Act, 1952, related schemes, and applicable regulations.
• Liaise with EPFO and statutory authorities on inspections, approvals, exemptions, and regulatory matters.
• Track regulatory changes and implement necessary process, system, and documentation updates.

1. Pension & Retirement Benefits Administration

• Administer matters relating to the Employees’ Pension Scheme (EPS), including member support, documentation, and compliance.
• Provide guidance to employees and retirees on PF, pension, and retirement benefits.
• Coordinate retirement settlements with HR, Payroll, Finance, and other stakeholders.
• Ensure timely and accurate benefit calculations, documentation, and employee communication.
• Promote awareness and understanding of PF, EPS, and retirement benefit processes.

1. Governance, Trusteeship & Compliance

• Support the effective functioning of the PF Trust Board/Trustees.
• Prepare meeting agendas, papers, minutes, compliance updates, action reports, and presentations.
• Ensure adherence to trust rules, statutory requirements, investment guidelines, and governance standards.
• Coordinate with trustees, auditors, investment managers, actuaries, legal advisors, and regulatory authorities.
• Maintain statutory records, filings, returns, and trust-related documentation.
• Drive closure of audit observations and implementation of process improvements.

1. Fund Accounting, Audit & Financial Reporting

• Oversee PF Trust accounting, financial reporting, and regulatory disclosures.
• Ensure timely reconciliation of contributions, member balances, investments, bank accounts, and ledgers.
• Coordinate preparation of annual accounts, financial statements, and audit schedules.
• Liaise with auditors, tax advisors, and external consultants.
• Review interest calculations, settlement accounting, and investment income allocation.
• Support investment monitoring in line with regulatory guidelines and trustee-approved policies.

1. Payroll, HR & Employee Services

• Partner with HR and Payroll to ensure accurate PF deductions, employer contributions, and compliance reporting.
• Address employee queries on PF, EPS, transfers, withdrawals, nominations, UAN, KYC, and retirement settlements.
• Deliver a high-quality employee experience through responsive and accurate support.
• Act as the organization's subject matter expert on PF and retirement benefits.

1. Process Excellence & Digital Transformation

• Drive initiatives to enhance operational efficiency, accuracy, compliance, and employee experience.
• Lead automation, digitization, and simplification of PF and pension administration processes.
• Strengthen internal controls, documentation standards, and maker-checker mechanisms.
• Support implementation and optimization of payroll, PF accounting, employee self-service, and reporting systems.

Requirements

Qualification

• Qualified CMA / CA Inter professional qualification.
• Minimum 5-6 years of experience in an organisation of repute
• Additional certification or experience in Provident Fund, Retirement Benefits, Labour Laws, or Employee Benefits administration will be an advantage. Location: Head Office, Kolkata