Accounts Payable

We are seeking an Accounts Payable Specialist who has a positive attitude and takes pride in doing accurate work. We are a small office team supporting 5 different construction businesses so you must work well as part of a team. This position is a great opportunity for someone looking to begin or grow their career within accounting and office administration.

Key Responsibilities

Receive, review, and accurately enter vendor invoices into QuickBooks Enter bills, expenses, and payments into QuickBooks and maintain accurate records Match invoices with purchase orders, receipts, and other supporting documentation Verify invoice amounts, quantities, pricing, and applicable taxes Code invoices to the appropriate job, project, department, or expense account Process vendor payments according to company procedures and payment schedules Maintain organized and accurate accounts payable records within QuickBooks Communicate with vendors regarding invoices, statements, payment status, and discrepancies Reconcile vendor statements and research discrepancies when needed Assist with monthly account reconciliations and month-end accounting procedures Serve as a back up to Project Coordinator to assist with obtaining construction permits, requesting locates and completing project documentation Expected to be trained in to help with Accounts Receivable when necessary Other office and accounting duties as assigned Qualifications Previous administrative office experience preferred Valid drivers license Basic understanding of Microsoft Office Strong attention to detail and accuracy Ability to prioritize tasks and meet deadlines Must be a motivated self-starter that likes to stay busy