Administrative Assistant

Responsibilities

Organize and maintain files, correspondence, records and other Greet all visitors arriving at Orizon, notifying company personnel of the visitor’s arrival, and distributing appropriate PPE for their visit. Maintains security, by following procedures, specifically ITAR, in issuing visitor badges Answers multi-phone line system for the facility Receive and sort mail; gather and mail all outgoing mail Maintains safe and clean work environment; maintaining compliance with established policies and procedures Coordinate the distribution and receipt of Orizon attire Scan and upload files into employee documents in Ultipro Assists the Human Resources manager with HR projects Respond to employee inquiries, following up with employees on HR related needs Scan and upload files into employee documents in Ultipro Responsible for keeping the HR Slide Show current Distributes Anniversary & birthday gifts Participate in the planning of onsite company events and merchandise store (Shout Out Store) Issue companywide announcements Conduct basic research for projects Provide general administrative support and additional duties as needed.

Maintain Campus phone list Manage Fax Inbox Responsible for keeping the conference rooms stocked, as well as overall appearance