Accounts Payable Specialist

This is a non-exempt on-site role, located at our New Providence CBO location.

Compensation

$18-$29.76/hr (Dependent on Experience) The Accounts Payable Specialist upports all aspects of accounts payable, ensuring that all deadlines are met with the highest degree of accuracy. ROLE AND RESPONSIBILITIES

• Review all invoices for appropriate documentation and approval prior to
• Process weekly check run
• Process refunds for all patient and insurance carriers
• Posting of Management Amex Cards
• Post Physician ACH Car Note payments
• Ensure payment of "other drugs'' from accounting manager and provide schedule of payment to accounting clerk
• Upload for Positive Pay & Submit to Controller
• Review uncashed checks on bank reconciliation report monthly and investigate
• Ensure timely month end close of Accounts Payable Department
• Backfill the Accounts Payables function in the absence of Accounts Payable Clerk
• Process 1099's and review annual 1099's reporting
• Assist in scanning documents into MS Business Central
• Assist in ensuring the timely and accurate filing of all Accounts Payables Documents
• Reconcile vendor statements and maintain accurate vendor ledger. Research and correct discrepancies.
• Maintain Vendor Contracts
• Maintain online AP accounts and passwords
• Review online AP accounts and passwords
• Create AP close
• Keep track of all checks
• Perform other duties as assigned by Manager POSITION QUALIFICATIONS Education: High School Graduate or General Education Degree (GED). Bachelor’s degree in relevant discipline preferred. Experience: 3+ years of related experience, or equivalent combination of education and experience. KNOWLEDGE/SKILLS/ABILITIES
• Accountability – Ability to accept responsibility and account for his/her actions and work performed. Willing to accept constructive feedback.
• Accuracy – Ability to perform work accurately and thoroughly with attention to all details of a project or task.
• Adaptability – Ability to adapt to and facilitate change in the workplace.
• Communication – Ability to communicate effectively with others using good listening skills.
• Empathetic – Ability to appreciate and be sensitive to the feelings of patients and co-workers.
• Initiative – Ability to make decisions and take actions to solve a problem or reach a goal. Desire to excel, attempting non-routine tasks.
• Judgment – Ability to make sound decisions using available information.
• Reliability – Can be relied upon to demonstrate reliability in attendance and punctuality.
• Team Player – The ability to work with others and independently for a common goal. Puts aside own individual needs to work toward the larger group objective and reinforces the contribution of others.
• Relevant computer skills – Proficiency in MS Office suite. Advanced knowledge of excel WORK ENVIRONMENT An office environment with a controlled atmosphere. ROLE AND RESPONSIBILITIES
• Review all invoices for appropriate documentation and approval prior to
• Process weekly check run
• Process refunds for all patient and insurance carriers
• Posting of Management Amex Cards
• Post Physician ACH Car Note payments
• Ensure payment of "other drugs'' from accounting manager and provide schedule of payment to accounting clerk
• Upload for Positive Pay & Submit to Controller
• Review uncashed checks on bank reconciliation report monthly and investigate
• Ensure timely month end close of Accounts Payable Department
• Backfill the Accounts Payables function in the absence of Accounts Payable Clerk
• Process 1099's and review annual 1099's reporting
• Assist in scanning documents into MS Business Central
• Assist in ensuring the timely and accurate filing of all Accounts Payables Documents
• Reconcile vendor statements and maintain accurate vendor ledger. Research and correct discrepancies.
• Maintain Vendor Contracts
• Maintain online AP accounts and passwords
• Review online AP accounts and passwords
• Create AP close
• Keep track of all checks
• Perform other duties as assigned by Manager POSITION QUALIFICATIONS Education: High School Graduate or General Education Degree (GED). Bachelor’s degree in relevant discipline preferred. Experience: 3+ years of related experience, or equivalent combination of education and experience. KNOWLEDGE/SKILLS/ABILITIES
• Accountability
• Ability to accept responsibility and account for his/her actions and work performed. Willing to accept constructive feedback.
• Accuracy
• Ability to perform work accurately and thoroughly with attention to all details of a project or task.
• Adaptability
• Ability to adapt to and facilitate change in the workplace.
• Communication
• Ability to communicate effectively with others using good listening skills.
• Empathetic
• Ability to appreciate and be sensitive to the feelings of patients and co-workers.
• Initiative
• Ability to make decisions and take actions to solve a problem or reach a goal. Desire to excel, attempting non-routine tasks.
• Judgment
• Ability to make sound decisions using available information.
• Reliability
• Can be relied upon to demonstrate reliability in attendance and punctuality.
• Team Player
• The ability to work with others and independently for a common goal. Puts aside own individual needs to work toward the larger group objective and reinforces the contribution of others.
• Relevant computer skills
• Proficiency in MS Office suite. Advanced knowledge of excel WORK ENVIRONMENT An office environment with a controlled atmosphere.