Executive Assistant (Job ID: JOYKYL1EA)

🌟 Exciting Remote Opportunity! We're Hiring an Executive Assistant! 🌟 Are you a proactive, analytical problem-solver with a strong grasp of financial tracking? We are seeking an exceptional Executive Assistant to provide high-ownership support to senior leadership for a premier global staffing firm! 🚨 IMPORTANT

• Watch this quick Loom video on how to get hired: 🔗 https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0 🗣️ C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift. 🎙️ PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH. 📋 Job Details at a Glance Job Title: Executive Assistant Job ID: JOYKYL1EA Industry: Recruitment Location: LATAM / PH / South Africa Job Status: Full Time Work Schedule: Monday–Friday, 7:00 AM–4:00 PM PST Salary: $2,500–$3,000/month Target Start Date: ASAP ⚠️ Please Note: This is a high-ownership executive support role requiring strong financial accuracy, analytical thinking, proactive problem-solving, and advanced AI proficiency. 🏢 About the Client Our client is a premier staffing firm specializing in talent placement, hiring, and direct sourcing. Operating under a global parent company, they place a strong focus on communication, operational precision, and high-quality talent acquisition. 💼 About the Role We are seeking a proactive, analytical Executive Assistant to support senior leadership. Beyond traditional administrative support, this role requires deep ownership of financial tracking, detailed operational tasks, proactive problem-solving, SOP development, and AI-assisted workflows. You will serve as a critical operational partner, ensuring the executive's time is protected and business processes run seamlessly. 🎯 Key Responsibilities 📅

1. Executive & Operational Support Manage calendars, inboxes, priorities, and daily executive needs. Provide structured start-of-day and end-of-day updates. 💰
2. Financial & Bookkeeping Support Handle expense reconciliation, invoices, bookkeeping, and financial data entry. Review numbers, identify discrepancies, and maintain high accuracy. 🧩
3. Problem Solving & Operations Analyze issues and present well-thought-out solutions. Build and maintain SOPs, workflows, and operational playbooks. 🤖
4. AI & Workflow Optimization Use Claude and other AI tools for research, drafting, analysis, and workflow optimization. Verify AI outputs using strong human judgment and critical thinking. ✅ Qualifications & Skills ⭐ Core Requirements: Executive Support: Proven experience supporting executives or senior leaders independently. Finance/Bookkeeping: Strong understanding of basic bookkeeping, financial records, and numerical verification. Excel: Intermediate skills, including pivot tables, reporting, and structured data handling. Accuracy: Exceptional attention to detail and ability to catch subtle errors. Proactive Mindset: Self-managed, resourceful, anticipates needs, and brings solutions—not just questions. AI Proficiency: Comfortable using Claude or similar advanced AI tools while validating outputs. Teachability: Highly engaged, receptive to feedback, asks smart questions, and quickly adopts new processes. Schedule: Available Monday–Friday, 7:00 AM/8:00 AM–4:00 PM PST. 🌟 Nice-to-Haves: QuickBooks Online: Experience with invoicing and financial tracking. SOP Development: Experience creating and maintaining operational playbooks. Remote Work Readiness: Reliable high-speed internet and power backup. Global Experience: Experience working with international teams or US-based executives. 🚀 Submit your application today and take the next step in your career! 🌎 LATAM Candidates: Don't forget to join our exclusive Facebook community for more updates and remote opportunities specifically for LATAM candidates: 🔗 Join our LATAM-Only Facebook Group Here!