Job description
** Job Title: ** Project Administrative Assistant ** Location: ** Hybrid (Holyoke, MA) ** Reports To: ** Manager of Field Administration
** About Daniel O’Connell’s Sons (DOC) **
Founded in 1879, Daniel O’Connell’s Sons (DOC) is a construction leader with a legacy of innovation, integrity, and impact. With offices across the Northeast and Florida, we deliver building and heavy/civil projects for public and private clients. Our mission is to be a problem-solving ally that transcends risk, fosters a compelling and cohesive work environment, and propels our industry forward.
When you join DOC, you become part of a collaborative team that values better ways of building. We embrace new technologies, delivery methods, and ideas that shape the future of construction.
** Position Summary **
We are seeking a highly organized, detail-driven, and tech-savvy Project Administrative Assistant to support multiple active projects with precision and care. This role provides consistent, high-quality project support while maintaining accurate documentation and dependable follow-through.
** Key Responsibilities **
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Provide administrative and financial support across multiple construction projects.
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Process invoices and assist with basic accounts payable (AP) tasks.
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Generate commitments and manage contracts and project documents.
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Review certified payroll for compliance with applicable prevailing wage/Davis–Bacon Act (DBA) requirements.
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Maintain organized digital documentation using cloud-based systems.
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Communicate effectively with internal stakeholders, subcontractors, and vendors.
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Review hourly change order labor rates for compliance with prevailing wage/DBA or CBA rate sheets.
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Collect, verify, and track COIs and required endorsements/limits.
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Use Excel and email tools to track, report, and share project data.
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Contribute to a culture of urgency, attention to detail, and continuous improvement.
** Qualifications **
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Experience supporting construction or project-based teams preferred.
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Strong organizational and communication skills.
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Comfortable working with financial systems and processing invoices.
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Proficiency in Microsoft 365 and cloud-based document management platforms.
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Ability to adapt to new technologies and systems quickly.
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Experience with Sage or Vista (or similar financial software) is a plus.
$50,000-$70,000 based on experience
Administrative Assistant
$50,000 - $70,000 USD