Family Assistant and Household Manager

Family Office Personal Assistant – West Metro of Minneapolis Schedule: Monday–Friday, 8:00 AM–4:00 PM (with flexibility) Start Date: As soon as the right fit is identified A warm, welcoming family of five in the West Metro is seeking a proactive, detail-oriented family office personal assistant to join their team. This is a dynamic, long-term opportunity for someone highly organized, self-motivated, and eager to support a busy household that spans multiple properties.

The ideal candidate brings a mix of hands-on service, administrative skill, discretion, and leadership in family office and household operations.

Benefits

Guaranteed hours PTO- 10 days Paid sick days Pay $35/hour Duties/Responsibilities: Home & Property Management Oversee the day-to-day operations and upkeep of the family’s primary residence and additional properties Coordinate and supervise vendors, contractors, and service providers (e.g., landscapers, repair technicians, housekeepers, etc.)

Ensure household systems and maintenance schedules are followed (HVAC, vehicle service, seasonal maintenance, etc.) Manage smart home technology systems and provide tech-related troubleshooting Light maintenance and housekeeping (making beds, washing dishes, laundry, taking out garbage, changing lightbulbs, maintaining outdoor furniture, restocking firewood, breaking down cardboard boxes, etc.)

Household & Family Support Provide hands-on service as needed, maintaining a flexible and helpful presence in the home Help to maintain an orderly home through daily tidying and assisting with organizational projects Stock household and kitchen supplies; create and manage grocery lists or complete shopping Online ordering for household needs (children’s clothing, household supplies, etc.)

Run personal errands for the employer and household Receive guests and answer phones in a professional, welcoming manner Assist with pet care (feeding, exercise, vet appointments) for 1 dog Administrative, Financial & HR Support Coordinate family calendars and household scheduling Human resources support with household staff (hiring, onboarding and training) Assist with travel planning, booking, and trip preparation Support with special family projects, holiday decorating, gift purchasing, and seasonal transitions Special Projects & Event Coordination Plan and coordinate special events and gatherings, with knowledge of hospitality practices Organize seasonal household transitions, moves, or renovations Partner with the Nanny to register and coordinate children’s extracurricular activities and summer camps Childcare Support Provide backup childcare on an as-needed basis for school-age children, including providing transportation to school and activities, etc.

Occasionally assist with meal preparation for children Assist Nanny with organization for school, sports, travel, etc.

Qualifications

5 or more years of experience in Personal Assistant, Household Management and/or property management College Degree Comfortable managing multiple responsibilities and adapting to a dynamic environment Strong communicator with sound judgment and excellent attention to detail Mature, dependable, and trustworthy Tech-savvy and confident navigating smart home systems, digital calendars, and email Professional, discreet, and highly organized Self-motivated, proactive problem-solver Pet-friendly and child-friendly Available for occasional overnights Knowledge of formal service, etiquette, and event planning is a plus Passport ready; Legal to work in the US; First Aid/CPR; current vaccinations Impeccable references from all previous positions