Administrative Officer

Responsibilities

Greet and assist all company visitors, manage visitor registration, and answer incoming calls. Update internal data such as staff asset list, locker key etc. Handle company courier and postage. Monitor & purchase office stationery and office’s supply and follow up until delivery complete. Maintain the general filing system and collect receipts for corporate card expenses, as well as other related team documents.

Gather and prepare reports on expenses such as electricity, monthly mobile phone bills, and other relevant costs. Coordinate with building management and external service providers for office maintenance and facility-related matters. Regularly check and ensure the office environment is in good condition, including office equipment, lighting, and work areas, as well as monitor housekeeping services to ensure cleanliness and orderly work.

Assist in preparing and processing Visa, Work Permit, SSO, Tax ID, 90 days report for foreign employee. Assist new foreign employee in opening bank account. Assist in organizing business travel arrangement such as air ticket, accommodation, travel insurance, travel visa, etc. Assist in organizing company activities such as monthly activity, townhall, anniversary, company outing etc.

Other tasks as assigned by supervisor.

Education

Bachelor’s degree in any field Qualifications Age not over than 27 years old. Minimum 1 year experienced in admin officer or related field, a new graduate is also welcome. Good command of English. Be attentive to accuracy, work with strong attention to detail, and maintain strict confidentiality of all information. Proficient in Microsoft Office (Word, Excel, PowerPoint) and general office software.

Good personality, good interpersonal skills, team player, service-minded, proactive, and strong in problem-solving with a can-do attitude. Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records and other office procedures. Strong coordination, organizational, and multitasking skills, with the ability to manage multiple priorities effectively.

Able to work outside office. What you will get from ATA IT : 14 days’ vacation in the first year Health insurance for staff & families Life insurance Dental fee for staff & families Provident fund Monetary Assistance (Childbirth, Funeral, Basket Visit) Annual Party Monthly Activities- Staff Birthday & Company Activities Annual Health Check Work from Home Policy