Accounts Payable Specialist

Job Description Montana Construction is seeking an experienced Accounts Payable Specialist to join our team. The ideal candidate will have a keen eye for detail, strong organizational skills, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Job Responsibilities

Review, verify, and process invoices accurately and timely. Match invoices with purchase orders and receipts. Ensure correct coding of invoices to appropriate accounts and cost centers. Payment Processing: Prepare and process check runs, ACH, wire transfers, and other payment methods. Reconcile payments with vendor statements and resolve discrepancies.

Maintain payment schedules to ensure timely vendor payments. Reconciliation & Reporting: Reconcile AP ledger accounts and vendor statements. Assist in month-end and year-end closing activities. Generate AP aging reports and other financial reports as required. Vendor & Internal Communication: Maintain positive relationships with vendors and respond to inquiries in a timely manner.

Work with internal departments to resolve invoice discrepancies and approval issues. Ensure compliance with company policies and procedures. Compliance & Documentation: Ensure proper documentation and filing of invoices, payments, and other AP records. Assist in audits by providing necessary documentation and support.

Stay updated on tax regulations, including W-9 and 1099 reporting requirements. Process Improvement: Identify and implement improvements in the accounts payable process. Assist in automating AP functions where applicable. Ensure adherence to best practices in financial processes. 7. Payroll Experience processing payroll in environments governed by union contracts, with specific exposure to the construction industry and its unique reporting requirements. Knowledge and understanding of payroll laws and compliance, including federal, state, and local regulations. Experience preparing and submitting certified payroll reports, ensuring accuracy and adherence to regulatory standards.

Qualifications

& Skills: Experience: 5+ years in accounts payable or a related accounting role. Software Proficiency: Experience with ERP systems (Foundations or Safe a +) and Microsoft Excel. Skills: Strong attention to detail, problem-solving abilities, and excellent communication skills. Knowledge: Understanding of accounting principles, tax compliance related to AP.

Payroll process & laws.

Benefits

Medical Insurance PTO 401K & Profit Sharing