Administrative Assistant

Get a firsthand view of behind the scenes of a growing mortgage brokerage. You will be supporting the CEO, along with other staff on day-to-day activities as well as special projects that may come along.

Responsibilities

Act as a point of contact between the CEO and other internal and external clients Answering calls to include taking messages, documenting and routing to appropriate parties Handle written, verbal and phone requests and inquires appropriately Arrange meetings, appointments and travel as necessary as well as provide reminders Ensure office is fully stocked with equipment necessary for business as well as kitchen for office use; this could include supplier negotiation for discounts and deals Produce reports, presentations and briefs Create and manage an efficient filing system Handle all incoming bills to ensure they are paid timely Work with IT to set up new computers Personal assistance to CEO on an ad hoc basis which includes calendar management and email inquiries Other duties assigned Required Skills 3+ years of experience as an Executive Assistant or a Sr Administrative assistant; experience in a Real Estate firm is a plus Problem solver Proficient in MS Word, Excel, and Outlook Strong team member Seeker of excellence in quality of work Highly organized Proficiency in English; Russian speaking is a plus Time management skills Ability to multitask and juggle multiple priorities Ability to communicate with individuals at all levels and with various backgrounds Detail oriented with strong follow up and follow through Resourceful Excellent Communication Skills Detailed Oriented Pro-active go getter Passion for excellence