Job description
The American Hospital Association (AHA) is a national organization that represents and serves all types of hospitals, health care networks, and their patients and communities. The AHA has two main offices, located in Washington, D.C., and Chicago. The AHA offers a flexible hybrid work schedule of three days in the office and two days working remotely.
Responsible for providing program management, administrative, and coordination support to the American Organization for Nursing Leadership (AONL) CEO and senior leadership team. Manage organizational initiatives, coordinate member-led group activities, support executive priorities, and ensure projects move forward efficiently across departments.
Reporting to the Chief Operating Officer and working closely with senior leadership, serve as a central point of coordination for executive initiatives, cross-functional projects, and member engagement efforts.
Essential Functions
Provide administrative support to the CEO, including calendar management, travel coordination, expense reporting, meeting preparation, and follow-up. Serve as a primary point of contact for scheduling and administrative support for the CEO and senior leadership team. Coordinate executive meetings, prepare agendas and materials, and track action items.
Manage special cross-functional projects and executive initiatives that support organizational priorities. Develop project timelines, monitor deliverables, and communicate progress to stakeholders. Track project milestones, risks, and action items to ensure timely completion. Recommend process improvements that enhance efficiency and project execution.
Prepare reports, presentations, and project documentation for leadership. Coordinate activities for AONL's member-led groups, including meeting logistics, agendas, minutes, and follow-up. Monitor progress toward member-led group goals and assist with reporting and documentation. Partner with volunteer leaders and staff liaisons to support annual work plans and project implementation.
Serve as a liaison between volunteer leaders and internal staff to facilitate communication and project coordination. Perform other duties as assigned.
Minimum Qualifications
Education
Bachelor's Degree Business administration, healthcare administration or related field Required or Equivalent combination of education and experience Required Minimum Qualifications: Work Experience 5+ years Experience in project management, program coordination, executive support, or related role Required Experience in a healthcare, nonprofit or association environment Preferred Experience supporting volunteer leaders, committees, or boards Preferred Minimum Qualifications: Knowledge, Skills and Abilities Ability to manage multiple projects with competing priorities
- Required Strong organizational, communication, and relationship management skills
- Required Experience preparing reports, presentations, and meeting materials
- Required Proficiency in Microsoft Office Suite, including Outlook, Teams, Excel, and PowerPoint
- Required Familiarity with project management methodologies and collaboration tools
- Preferred Experience with Workday, Microsoft Dynamics, Net. Forum, or similar enterprise systems
- Preferred Strong cross-functional coordination, meeting & event facilitation, organizational planning and process improvement skills
- Required Strong relationship management, written & verbal communication, problem solving, attention to detail, customer service and time management skills
- Required Salary Information: Commensurate with related experience. The AHA is committed to fair and equitable compensation practices. A candidate's salary is determined by various factors including, but not limited to, relevant work experience, skills, certifications, and location. Salary Range
- Minimum: 92000 Salary Range
- Midpoint: 115000 Salary Range
- Maximum: 138000 We offer an excellent total compensation package, which includes medical/dental coverage (PPO/HMO), vision care, life insurance, short- and long-term disability plans, 401(k), tuition reimbursement, PTO/holidays/health days, wellness programs, and more! The American Hospital Association (AHA) is an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, and other legally protected characteristics. We will provide reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974, and Title I of the Americans with Disabilities Act of 1990. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please call (312) 422-3000 and ask for the Vice President, Human Resources, and let us know the nature of your request and your contact information. The AHA participates in the E-Verify Program. #LI-Hybrid