Sample Coordinator

We are looking for a highly organized, proactive, and hands-on Sample Coordinator to join our team. In this role, you are responsible for the day-to-day handling and movement of product samples across the organization. You make sure samples are received, unpacked, sorted, stored, and placed in the right location at the right time, so that teams across Buying, PJM, Sales, Quality, and Sourcing can easily access what they need.

The main focus of the position is Sample Coordination , complemented by Logistics & Storage responsibilities . This is a very hands-on role in which you are actively working with samples throughout the day, including lifting and moving boxes, unpacking samples, organizing storage areas, and maintaining the showroom and sample spaces.

Alongside this, you keep the necessary tracking and administration accurate and up to date. The role is ideal for someone who enjoys structure, is practical and hands-on, and takes ownership of keeping the sample flow organized and running smoothly. What can you expect? Sample Coordination – approx. 75% The majority of your time will be dedicated to managing the complete sample flow, from samples arriving at the office to their distribution, storage, return, or disposal.

Manage inbound and outbound samples, including receiving, unpacking, registering, organizing, rotating, packing, and dispatching PP, MP, QIMA, Photography, and Sourcing samples. Coordinate samples across departments, including sending packages on behalf of Buying and PJM, delivering and collecting photography samples, and returning Quality-checked and photography samples to the relevant PJMs.

Manage sample administration and tracking, keeping sample statuses, movements, storage locations, and Vendor Portal information accurate and up to date. Coordinate sample and project clean-up together with PJMs and Buyers, including MP samples, completed projects, outdated samples, and samples ready for disposal. Maintain the showroom and sample areas, ensuring they remain organized, clean, accessible, and properly managed.

Prepare and manage Opkoper (reseller) boxes and coordinate their collection. You will also act as a point of contact for sample-related questions and help ensure that colleagues understand and follow the correct sample and storage processes. Logistics & Storage – approx. 25% Alongside sample management, you will support the logistics and storage activities required to keep products and samples moving efficiently.

Monitor shipments and follow up with carriers, including FedEx tracking and checking the shipment tracker for shipments requiring follow-up with TNT. Coordinate stock and sample shipments, including sending stock to Active Ants when required and arranging shipments with our logistics partners. Support shipping administration, including checking and approving monthly shipping invoices received from different departments or suppliers.

Manage external storage, including keeping storage areas organized, maintaining an overview of samples and stock, and coordinating the collection or disposal of old samples and stock. Comfortable with physical work, including lifting and moving boxes, unpacking samples, and keeping the sample area organized. MBO education in Business, Logistics, or a similar field is a plus.

2–3 years of experience in sample handling, inventory management, logistics, or a similar role. Strong organizational skills and attention to detail. Able to work independently and manage daily tasks. Familiarity with inventory systems; Excel knowledge is a plus. Good communication skills and comfortable working with different departments and logistics partners.

Who we are Karsten International develops a wide range of products for everyday use, from the latest gadgets to sustainable beauty products. You name it, we make it. In addition to working hard and delivering quality, enjoyment and teamwork are among our top priorities. Our team consists of driven product developers, sales experts, logistics talents, online marketing specialists, and graphic designers.

Thanks to our broad international network and more than ten years of experience, our products are winning the hearts of consumers around the world. And you’ll have every opportunity to contribute to that. What you can expect from us At Karsten International, you’ll join a supportive and ambitious team where we work hard, stay sharp, and enjoy what we do.

We’re growing fast, so there’s plenty of room to share ideas, take ownership, and make an impact. We communicate openly, help each other out, and keep things direct but respectful.

What we offer

Plenty of room for personal growth, ownership, and continuous improvement. Excellent pension scheme. Travel allowance or public transport card, 13th-month payment, and 8% holiday allowance. Fresh lunch, fruit, and great coffee every day. Bootcamp, yoga, and a company football team. Option to lease a bike. OpenUp for mental well-being and massages at the office.

Discounts on our products and fun company outings. Easily accessible office in Amsterdam. Support with HSM visa applications and the 30% ruling, if applicable. Our Core Values Our core values are reflected in how we work together every day: Efficient & cost-conscious: We manage time and resources smartly, think critically, and value what’s already in place.

Ambitious with a long-term focus: We take ownership, build lasting relationships, and stay humble in our success. Striving for the best: We measure, learn, improve, and challenge each other to exceed expectations. Direct & respectful: We communicate openly and treat everyone with respect, regardless of background. We like to have fun: We enjoy what we do and create a positive, energetic working environment.