Accounts Payable Specialist

The Accounts Payable Specialist assists in the overall Accounts Payable process which includes: reviewing purchase orders and receiving documentation for correctness; processing, verifying, and reconciling invoices; completing timely payments; and managing vendor records, while serving as backup for the other Accounts Payable Specialist.

Additionally, this position will assist in month-end close processes, and perform other duties as assigned.

DUTIES AND RESPONSIBILITIES

Assist Accounting and Finance teams by making copies; filing documents. Scanning necessary documents to appropriate databases/files. Review purchase orders and receipt documentation for correctness. Maintain system for matching accounts payable invoices with appropriate documentation. Ensure proper coding for all payables before entry into system.

Enter invoices and credit memos into accounting system. May process accounts payable checks (vendor payments for supplies and services, expense reimbursements, education reimbursements, check requests). Other duties as assigned.

EDUCATION AND EXPERIENCE

Associate’s or Bachelor’s degree 1-2 years of experience in an Accounts Payable or Accounting department General bookkeeping experience preferred. Experience with Microsoft Office applications (Outlook, Word, and Excel) required. Experience with Microsoft Dynamics SL Accounting Software (Accounts Payable & Purchasing Modules) or other accounting software applications such as Net Suite a plus, but not required.

DESIRED KEY COMPETENCIES : Ability to communicate effectively with a vast number of departments to obtain information concerning purchase orders, receiving and other expenses. Ability to efficiently manage tasks and adjust rapidly to changing environmental priorities. Demonstrate the highest ethical standards and trustworthiness.

Excellent written and oral communication skills. Ability to work collaboratively and independently on various types of tasks. Ability to add, subtract, multiply and divide all units of measure, using whole numbers, common fractions and decimals. Ability to solve practical problems and deal with a variety of concrete variables in various situations.

EOE MFDV