Document Controller / Secretary – Construction

Who we are Founded in 1978, Al Marwan Group is a diversified organization serving the construction, heavy machinery, Oil & Gas, real estate, development, and Hospitality sectors across the GCC. The Group operates through multiple business units and subsidiaries, delivering integrated solutions supported by strong operational expertise and a well-established regional presence.

Job Summary

We are looking for an experienced Secretary to support our Estimation Department . The candidate must have strong experience in the construction/infrastructure/contracting industry and be familiar with tendering and estimation activities.

Key Responsibilities

Coordinate with suppliers and subcontractors for quotations, technical/commercial submittals, prequalification documents, and tender requirements. Maintain and update tender logs, BOQs, pricing sheets, trackers, and document registers . Organize and manage tender documents, addendums, NTTS, clarifications, and related correspondence .

Follow up with procurement, project teams, suppliers, subcontractors, and internal departments regarding pending requirements. Manage departmental emails, filing systems, document control, and records . Provide day-to-day administrative and coordination support to the Estimation/Tendering team . Ensure documents and information are properly organized and available within required deadlines.

Required Skills

& Qualifications Previous experience supporting an Estimation, Tendering, Procurement, or Project team is mandatory . Good understanding of construction tendering processes, BOQs, quotations, submittals, addendums, and tender documentation . Proficiency in MS Excel, Word, Outlook, and PDF/document management systems .

Strong communication, coordination, follow-up, and organizational skills. Ability to manage multiple priorities and work effectively under deadlines. Bachelor’s Degree or Diploma in Business Administration, Secretarial Studies, or a related field. 4+ years of relevant experience in a construction, infrastructure, contracting, or engineering company .