Job description
We're currently seeking an experienced Brisbane-based Executive Assistant to join our growing team. In this role, you'll provide seamless support to our Construction Director, keeping them organised, prepared and ahead of every commitment across professional and personal responsibilities. Working closely with the Construction Director and our wider construction team, you'll manage diaries, inboxes, meetings and logistics across site, project and business demands.
Beyond day-to-day business support, the role also extends to personal and lifestyle arrangements, ensuring the Construction Director's time, presentation and commitments are managed seamlessly throughout the day. Where You'll Make an Impact At GRAYA™, we're shaping the future of design-led living across Brisbane and the Gold Coast.
Known for bold architecture, construction excellence and luxury at every touchpoint, we back strong systems and clear process behind every build. This role is ideal for someone who is organised, composed and proactive, with the ability to support a senior leader in a way that keeps them across the detail, ahead of priorities and confident in every commitment.
What You'll Do
Keep the Construction Director's schedule moving smoothly by managing appointments, priorities and competing time demands Plan and coordinate meetings, site visits, lunches, functions and other commitments from start to finish Oversee confirmations, reservations, run sheets and briefing information for key engagements Pull together relevant details, context and preparation material so the Construction Director can walk into each commitment ready Manage day-to-day communications, follow-throughs, personal administration and practical requests as they arise Support personal logistics and lifestyle-related arrangements with care, accuracy and good judgement Act as a trusted point of contact with internal teams, venues, suppliers and external parties when coordination is needed Prepare, complete and track forms, approvals, signatures and other paperwork to keep tasks progressing Work with discretion, professionalism and respect when handling confidential or sensitive information Identify potential issues before they become problems and respond with calm, practical solutions Requirements What You'll Bring Proven experience as an Executive Assistant with exposure to both personal and business support, ideally supporting senior executives, directors or business owners Strong background in diary and inbox management Excellent written and verbal communication skills, with the ability to adapt tone and represent the Construction Director in correspondence High attention to detail, sound judgement and efficient follow-through Calm, flexible and proactive under pressure Confident working in a fast-paced, high-expectation environment Professional, polished and service-focused in all interactions Able to protect time, manage priorities and anticipate needs before they arise Discretion and confidentiality when handling sensitive information Strong skills across Microsoft Office and general business systems Benefits Why Graya We care about every detail, and every person who builds it.
At GRAYA™, we're not just building homes - we're creating iconic spaces that define modern living across Brisbane and the Gold Coast. When you join Graya, you're joining a team that backs each other, takes pride in the craft, and delivers projects that set the benchmark for quality and design. We invest in our people the same way we invest in our projects - with care, intent and a commitment to excellence.
This is your opportunity to grow your career alongside industry leaders, work with high-performing project teams, and be part of something genuinely special.