Job description
Summary: The Administrative Assistant is a critical support role within the meat processing unit, ensuring operational efficiency, regulatory compliance, and seamless coordination across departments. This position is responsible for maintaining accurate documentation, managing procurement and logistics, and supporting administrative and financial functions in a fast-paced food processing environment.
By serving as a central hub for communication between production, suppliers, distribution, and management, the Coordinator helps uphold safety standards, streamline workflows, and ensure readiness for audits and inspections. The ideal candidate is highly organized, proactive, and experienced in administrative operations within a regulated industry, with a strong commitment to accuracy, timeliness, and continuous improvement.
Responsibilities
- Maintain accurate and up-to-date records for meat processing operations, including inventory, production schedules, and quality assurance documentation.
- Coordinate procurement of processing equipment, packaging materials, and ingredients; monitor delivery timelines and ensure timely availability.
- Act as a liaison between production teams, suppliers, and distribution staff to ensure clear and consistent communication.
- Ensure compliance with food safety regulations, quality assurance protocols, and industry standards at all times.
- Prepare and distribute regular reports on production output, workforce schedules, operational issues, and compliance status.
- Support financial administration by tracking expenses, processing invoices, and assisting with payroll and budget documentation.
- Organize and schedule employee training sessions, manage personnel records, and support onboarding and offboarding processes.
- Monitor office and operational supply inventory; maintain an organized, clean, and efficient work environment.
- Schedule and coordinate facility inspections, equipment maintenance, and operational meetings.
- Respond promptly to administrative requests and provide consistent support to management and operational teams.
- Ensure the accuracy, completeness, and timeliness of all operational records, reports, and compliance documentation.