Personal Assistant

Are you a master of organisation, time management, and proactive administrative support? We are recruiting on behalf of a fast-growing digital agency growth firm whose founder requires a sharp, highly reliable Executive Assistant for 10 to 20 hours per week to streamline both his professional business operations and personal lifestyle management.

This unique hybrid role offers maximum flexibility: remote daily operations paired with one designated on-site half-day per week at the founder's residence. If you pride yourself on giving leaders back their most valuable asset—time—and thrive in a fast-paced environment, this is the perfect role for you! This is a permanent position requiring between 2 - 4 flexible hours per day (average 10-20 hour week) Role Overview Work Arrangement: Remote (Daily) + On-Site (1 day per week).

Time Commitment: Approximately 2–4 hours per day (flexible schedule).

Key Responsibilities

2–4 hours/day) Time Optimisation: Act as a true partner to the owner, identifying operational bottlenecks and actively protecting his focus time. Calendar & Schedule Management: Take full control of complex meeting scheduling, calendar coordination, and daily time-blocking across multiple projects. Communication & Gatekeeping: Screen, prioritize, and manage incoming emails, messages, and calls—routing action items to the appropriate team members seamlessly.

Personal & Lifestyle Management (On-Site: 1 day/week) Home Operations: Oversee smooth running of the founder's private residence during weekly on-site visits. Stock & Inventory: Audit household supplies, manage grocery orders, and handle unpacking and restocking. Staff & Supplier Coordination: Act as the main liaison for domestic staff and external contractors, managing home-related supplier payments and oversight.

Requirements

• Must be based locally in Cape Town with your own reliable transport to manage in-person errands and 1 onsite weekly home organisation visit
• Prior experience as a Personal Assistant (PA), Virtual Assistant (VA), or Administrator
• Proactive problem-solver who can spot what needs to be done and execute it; exceptionally organised, trustworthy, and clear in written communication.
• Comfortable using modern productivity tools, including Slack, Notion, Google Calendar, WhatsApp, Uber, and Takealot.