Co-ordinator of Homelessness and Support Services

​ Purpose of the post •Ensure that the people of Gwynedd are at the heart of everything we do •Assist the Service Manager in ensuring that the team(s) being led delivers effectively and efficiently what is important to the people of Gwynedd by creating and maintaining a respectful and trusting atmosphere, empowering, and inspiring staff.

•Lead the team across the county to effectively and efficiently provide services and support to help people who present as homeless in Gwynedd in accordance with relevant legislation, policies and Council procedures. Responsibility for functions •Homelessness team staff members •Management of support contracts in Supported Accommodation developments across the county •Managements of the Homelessness Hostels •Personal work equipment (over £500) •Cash (hundreds) Main duties Assist the Service Manager to: •Help the team review and challenge its performance •Create and maintain an environment that enables all team members contribute and make decisions to provide the best possible service •Ensure an environment of trust and accountability within the team ensuring appropriate communication with and within the team.

•Encourage the team to be innovative, daring and learn from experience in order to improve performance •Coach and/or mentor the team to identify and act in a timely manner in order to eliminate barriers that prevent the ability to deliver what is important to the people of Gwynedd •Assist to facilitate personal development of team members •Operate in a flexible manner within the team operating principles to deliver what is important to Gwynedd residents.

•Continuously search for ways to improve the service, identifying matters that prevent the team from delivering effectively and efficiently and act to solve them. •Contribute and make decisions in order to deliver what is important to the people of Gwynedd •Act proactively; be open to thinking differently; be energetic and committed with personal integrity in order to fulfil the above role.

•Ensure, by encouraging and motivating, that the team’s staff Tim takes ownership of the Ffordd Gwynedd principles •Ensure an environment within the team that promotes and encourages staff well-being •Ensure that the team contributes towards the service objective, or those of other establishments who try to deliver what is important to the people of Gwynedd.

•Promote the need to identify and act on future threats and opportunities, including preventative steps •Lead change in the team withing the service area where change is needed •Develop individuals and teams ensuring that they have the required to fulfil the roles needed now and in the future MAIN DUTIES •Responsibility for coordinating and leading the day-to-day work of the Homelessness and Support team •Ensuring that the team acts in strong, reasonable and professional manner when advising or acting on service requests, ensuring an ethos of compassion and the hunger to help improve the living circumstances of vulnerable families.

•Ensuring that the Council responds appropriately and fully to homelessness maters. •Look for opportunities to present, and lead on other strategic homelessness projects which will improve our homelessness provision service in Gwynedd. •Establish and maintain support provision contracts in new “Supported Accommodation” developments throughout the county.

•Ensure the provision of appropriate private sector options (and other housing leased by our public partners) in order to house homeless individuals temporarily and permanently. •Manage tenancies provided by the Council to individuals housed in Supported Accommodation. •Monitor that support provision contracts work effectively.

•Provide technical and professional guidance on Homelessness and Strategic Projects matters when required to officers within the team, the Manager Head of Service and Members. •Act as lead officer on technical and professional Homeless and Strategic Projects matters within the Council. •Assist and support the Manager to ensure that strategic schemes related to the work field in Gwynedd are delivered effectively and efficiently.

•Ensure that the Homelessness team acts in accordance with relevant legislation, regulations, guidelines and policies. •Attend meetings, Committees, Sub-Committees or working groups when needed, including co-ordinating with agencies and other councils relevant to the duties of the service and Department. •Prepare statistical and financial reports as and when required.

•Ensure that the team operates within budgets available to them to run the service and be open to the need to ensure best value for money at all times, identifying opportunities to improve the financial efficiency of the team, Service and Department. •Collaborate with others on specific projects related with homelessness and housing matters including supporting other teams to deliver their own purposes.

•Support the Manager and Head of Service to deliver services and projects in the Council’s Housing Action Plan. •Create relationships and partnerships in order to promote close collaboration with other public and third sector bodies operating in the homelessness/housing field. •Regularly identify, review and monitor any Health and Safety risks to staff and/or clients •Ensure that the team has effective and efficient IT systems to facilitate service provision, moving to digital operating systems.

•Undertake other reasonable duties related to the Housing service as part of the Service management team. •Contribute towards the success, prosperity and the development of the Housing and Property Department, including contributing in departmental management/team leader meetings. •Ensure compliance with Health and Safety rules in the workplace in accordance with the responsibilities noted in the Health and Safety at Work Act 1974 and the Council’s Health and Safety Policy.

•Operate within the Council’s policies in relation to equal opportunities and equality. •Responsible for managing information in accordance with the Council’s information management guidelines. Ensure that personal information is treated in accordance with Data Protection legislation. •Commitment to reducing the Council’s carbon emissions in accordance with the Carbon Management Plan, and to encourage others to act positively towards reducing the Council’s Carbon Footprint.

•Undertake any other reasonable duty which corresponds to the salary level and responsibility level of the job. •Responsibility to report any concern or suspicion that a child or vulnerable adult is being abused Special circumstances •The need to work unsociable hours from time to time. ​ Requirements ​ Personal attributes Essential A natural leader who can motivate staff to make decisions and deliver.

A person who is keen to solve barriers and search for opportunities to improve the service. A clear communicator who can inspire and help others An organised person who can prioritise presenting work and programmes The ability to deputise effectively and stay calm under pressure. Strong interpersonal and communication skills, orally and in writing.

The ability to foster effective working relationships with clients, colleagues and external partners. Can operate IT systems, including case management software and Microsoft Office. Desirable Familiar with housing systems and local authority support routes.

Qualifications

and relevant training Essential A degree in a subject associated with the Housing Service field of work or a level 5 or higher management qualification Desirable Membership of a professional body in an relevant Housing Service field of work Relevant experience Essential Experience of dealing with customer needs in the housing field Experience of supervising the work of others Experience of preparing and presenting reports Experience of creating and executing work programmes Desirable Experience in managing staff Experience of managing budgets Skills and specialist knowledge Essential The ability to work within tight timescales and respond to customer requirements The ability to lead change and develop more effective methods of working Strong communication skills, orally and in writing Strong computing skills Being flexible and dealing with customers in a constructive and appropriate manner Empathetic and person-centric, with a strong commitment to equality, diversity and inclusiveness.

Committed to continued improvement and learning, personally and for the team. Desirable

• Language requirements Listening and Speaking
• Higher Able to follow a conversation or discussion through the medium of Welsh and English on a professional level and discuss general day to day topics in the field in order to present information and express opinions.Able to give a pre-prepared presentation and respond to any comments and questions on it in Welsh or English. Reading and Understanding
• Higher Able to understand standard written Welsh and English; both formal and informal.Able to gather information from various sources such as letters, reports, articles through the medium of Welsh and English in order to fulfil the post. Writing
• Higher Present written information confidently by letter, more detailed and technical report formats, and respond to written requests conveying information, ideas and opinion in Welsh and English (help is available to check the work). ​ Benefits Pwrpas y swydd •Sicrhau bod pobl Gwynedd yn ganolog i bopeth yr ydym yn ei wneud. •Cynorthwyo Rheolwr y Gwasanaeth i sicrhau bod y tîm(au) y mae’n arwain yn cyflawni yn effeithiol ac effeithlon yr hyn sy’n bwysig i bobl Gwynedd drwy greu a chynnal amgylchedd o barch ac ymddiriedaeth gan rymuso, arfogi ac ysbrydoli’r staff. •Arwain y tîm yn draws sirol, er mwyn darparu gwasanaethau a chefnogaeth i gynorthwyo pobl fydd yn cyflwyno eu hunain yn ddigartref yng Ngwynedd yn effeithiol ac effeithlon yn unol â deddfau perthnsol, polisïau a threfniadau’r Cyngor. Cyfrifoldeb am adnoddau e.e. staff, cyllid, offer •Staff y Tim Digartrefedd •Rheolaeth o’r cytundebau cefnogaeth mewn datblygiadau Llety â Chefnogaeth drwy’r Sir •Rheolaeth o’r Hosteli Digartref •Offer gweithio personol (dros £500) •Arian parod (cannoedd) Prif ddyletswyddau Cynorthwyo Reolwr y Gwasanaeth i: •Helpu’r tîm i adolygu a herio ei berfformiad •Creu a chynnal awyrgylch sy’n galluogi pob aelod o’r tîm i gyfrannu a chymryd penderfyniadau er mwyn darparu’r gwasanaethau gorau posib •Sicrhau awyrgylch o ymddiriedaeth ac atebolrwydd gan sicrhau cyfathrebu priodol gyda ac o fewn y tîm. •Annog y tîm i arloesi, mentro a dysgu o brofiad er mwyn gwella perfformiad •Cymell a/neu mentora’r tîm i adnabod a gweithredu’n amserol er mwyn dileu rhwystrau sy'n atal y gallu i gyflawni yr hyn sy’n bwysig i bobl Gwynedd •Cynorthwyo i hwyluso datblygiad personol aelodau’r tîm •Gweithredu’n hyblyg o fewn egwyddorion gweithredu’r tîm i gyflawni yr hyn sy’n bwysig i drigolion Gwynedd. •Edrych yn barhaus am gyfleoedd i wella’r gwasanaeth gan adnabod materion sy’n rhwystro’r tîm rhag cyflawni yn effeithiol ac effeithlon a gweithredu er mwyn eu datrys. •Cyfrannu a gwneud penderfyniadau priodol er mwyn cyflawni’r hyn sy’n bwysig i bobl Gwynedd •Gweithredu mewn ffordd rhagweithiol; bod yn agored i feddwl yn wahanol; yn egnïol ac ymroddedig gydag integriti personol er mwyn cyflawni’r swyddogaethau uchod. •Sicrhau, drwy annog a chymell bod staff y tîm yn perchnogi egwyddorion Ffordd Gwynedd •Sicrhau amgylchedd o fewn y tîm sy’n hyrwyddo ac annog llesiant staff •Sicrhau bod y tîm yn cyfrannu at amcanion gwasanaethau neu sefydliadau eraill sy’n ceisio cyflawni’r hyn sy’n bwysig i bobl Gwynedd. •Hyrwyddo’r angen i adnabod a gweithredu ar fygythiadau a chyfleoedd y dyfodol gan gynnwys camau ataliol •Arwain newid o fewn y maes gwasanaeth lle mae angen gwneud hynny •Datblygu unigolion a thimau i sicrhau bod ganddynt y sgiliau angenrheidiol i gyflawni’r rolau sydd eu hangen rŵan ac i’r dyfodol PRIF DDYLETSWYDDAU •Cyfrifoldeb am gydlynu ac arwain gwaith dydd i ddydd y tîm Digartrefedd a Chefnogaeth. •Sicrhau bod y tîm yn gweithredu mewn modd cadarn, rhesymol a phroffesiynol wrth gynghori neu weithredu ar geisiadau gwasanaeth gan sicrhau ethos o gydymdeimlad a’r awydd i helpu i wella amgylchiadau byw unigolion o theuluoedd bregus. •Sicrhau bod y Cyngor yn ymateb yn briodol a chyflawn i faterion digartrefedd. •Edrych am gyfleoedd i gyflwyno, ac arwain ar brosiectau strategol digartrefedd eraill a fyddai’n gwella ein darpariaeth gwasanaeth digartrefedd yng Ngwynedd. •Sefydlu a chynnal cytundebau darparu cefnogaeth mewn datblygiadau “Llety â Chefnogaeth” newydd yn y Sir. •Sicrhau darpariaeth briodol o opsiynau sector breifat (a thai eraill a brydlesir gan ein partneriaid cyhoeddus) er mwyn gallu cartrefu unigolion sy’n ddigartref am gyfnodau dros dro a pharhaol. •Rheoli tenantiaethau a roddir gan y Cyngor i unigolion wedi eu cartrefu mewn Llety â Chefnogaeth. •Monitro bod y cytundebau darparu cefnogaeth yn gweithio yn effeithiol. •Darparu arweiniad technegol a phroffesiynol am faterion Digartrefedd a Phrosiectau Strategol yn ôl y galw i swyddogion o fewn y tîm, i’r Rheolwr, Pennaeth Adran ac Aelodau yn ôl y galw. •Gweithredu fel y swyddog arweiniol ar faterion technegol a phroffesiynol materion Digartrefedd a Phrosiectau Strategol o fewn y Cyngor. •Cynorthwyo a chefnogi’r Rheolwr i sicrhau fod cynlluniau strategol yn ymwneud â’r maes yng Ngwynedd yn cael ei gyflawni’n effeithiol ac effeithlon. •Sicrhau bod y tîm Digartrefedd yn gweithredu yn unol â deddfwriaeth, rheoliadau, canllawiau a pholisïau perthnasol. •Mynychu cyfarfodydd, Pwyllgorau, Is-Bwyllgorau neu Weithgorau yn ôl yr angen, gan gynnwys cyd-gysylltu ag asiantaethau a chynghorau eraill yn berthnasol i ddyletswyddau digartrefedd yr Adran. •Paratoi adroddiadau, gwybodaeth ystadegol a chyllidol yn ôl yr angen. •Sicrhau bod tîm yn gweithredu o fewn y cyllidebau sydd ar gael iddynt redeg y gwasanaeth a bod yn effro i’r angen i sicrhau’r gwerth ariannol gorau pob amser gan geisio adnabod cyfleon i wella effeithlonrwydd ariannol y tîm, Gwasanaeth ac Adran. •Cydweithio gydag eraill ar brosiectau penodol yn ymwneud â materion digartrefedd a thai yn gyffredinol gan gynnwys cefnogi timau eraill i gyflawni eu pwrpas hwythau. •Cefnogi’r Rheolwr a’r Pennaeth Adran i gyflawni gwasanaethau a phrosiectau yng Nghynllun Gweithredu Tai y Cyngor. •Creu perthynas a phartneriaethau er mwyn hybu cydweithio agos gyda chyrff cyhoeddus a trydydd sector eraill sy’n weithredol yn y maes digartrefedd/tai. •Adnabod, adolygu a monitro’n rheolaidd unrhyw risgiau Iechyd a Diogelwch i staff a/neu gleientiaid •Sicrhau bod gan y tîm systemau technoleg gwybodaeth effeithiol ac effeithlon i hwyluso darpariaeth gwasanaeth gan geisio symud i systemau gweithio digidol. •Ymgymryd â dyletswyddau rhesymol eraill yn gysylltiedig â’r gwasanaeth Tai cyhoeddus fel aelod o dîm rheoli’r Gwasanaeth. •Cyfrannu tuag at sicrhau llwyddiant, ffyniant a datblygiad yr Adran Tai ac Eiddo gan gynnwys cyfrannu mewn cyfarfodydd rheolwyr/arweinyddion tîm yr Adran. •Sicrhau cydymffurfiaeth â rheolau Iechyd a Diogelwch yn y gweithle yn unol â’r cyfrifoldebau a nodir yn Neddf Iechyd a Diogelwch yn y Gweithle 1974 a Pholisi Iechyd a Diogelwch y Cyngor. •Gweithredu o fewn polisïau’r Cyngor yng nghyswllt cyfle cyfartal a chydraddoldeb. •Cyfrifoldeb am reoli gwybodaeth yn unol â safonau a chanllawiau rheoli gwybodaeth y Cyngor. Sicrhau bod gwybodaeth bersonol yn cael ei thrin mewn cydymffurfiaeth â deddfwriaeth Diogelu Data •Ymrwymiad i leihau allyriadau carbon y Cyngor yn unol â’r Cynllun Rheoli Carbon ac i annog eraill i weithredu’n gadarnhaol tuag at leihau ôl-troed carbon y Cyngor. •Ymgymryd ag unrhyw ddyletswydd arall cyfatebol a rhesymol sy’n cyd-fynd â lefel cyflog a lefel cyfrifoldeb y swydd. •Cyfrifoldeb i adrodd ar bryder neu amheuaeth bod plentyn neu oedolyn bregus yn cael ei gam drin. Amgylchiadau arbennig </